Explanation
BACKGROUND: This legislation amends the 2005 CIB and authorizes the Finance Director to enter into contracts for the purchase of SF6 switches and related parts for the Division of Electricity. These items are needed to upgrade the Division of Electricity's underground system in order to provide reliable power and to replenish stock used in the Gateway customer service project
Bids for the SF6 switches were solicited from 100 vendors (94 MAJ, 6 M1A, 0 FBE). Six (6 MAJ) bids were received and opened by the Purchasing Office on July 7, 2005, SA001676. The bids have been reviewed and awards are recommended to the following vendors based upon the lowest, responsive and responsible bids received:
Vendor Contract Compliance Amount
Reed City Power Line Supply (MAJ) 381783949 $177,603.03
Professional Electric Products (MAJ) 341018087 47,150.35
Electric Laboratories/Hughes (MAJ) 370798775 26,677.50
$251,430.88
FISCAL IMPACT: There is sufficient budget authority in the Division of Electricity's Operating Fund and there are sufficient funds in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund for this expenditure. A CIB amendment and a transfer between projects within the bond fund are necessary to provide funding in the appropriate project. There were no similar expenditures in 2003 and $5,142.00 was spent in 2004.
Title
To amend the 2005 Capital Improvements Budget; to authorize the transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Finance Director to enter into contracts with Reed City Power Line Supply; Professional Electric Products; and Electric Laboratories/Hughes Supply for the purchase of SF6 Switches and related parts for the Division of Electricity; and to authorize the expenditure of $198,627.33 from Voted Street Lighting and Electricity Distribution Improvements Fund and $52,803.55 from the Division of Electricity Operating Fund. ($251,430.88)
Body
WHEREAS, the Division of Electricity requires SF6 Switches and related parts to replenish stock used in the installation of the Gateway customer service project and to upgrade its underground system in order to provide reliable power; and
WHEREAS, the Purchasing Office received and opened six bids for SF6 Switches and related parts on July 7, 2005; and
WHEREAS, said bids have been tabulated and evaluated and awards are recommended to Reed City Power Line Supply; Professional Electric Products Company; and Electric Laboratories/Hughes Supply, as the lowest responsive and responsible bids received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
PROJECT CURRENT AMENDED
PROJECT NAME NUMBER CIB CIB
Distribution Improvements 670608 259,096 298,628
Facilities Renovation 670977 125,748 86,216
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $39,531.53 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, as follows:
FROM:
PROJECT OBJECT
PROJECT NAME NUMBER OCA LEVEL 3 AMOUNT
Facilities Renovation 670977 670977 6621 $39,531.53
TO:
PROJECT OBEJCT
PROJECT NAME NUMBER OCA LEVEL 3 AMOUNT
Distribution Improvements 670608 670608 6621 $39,531.53
SECTION 3. That the Finance Director is hereby authorized to enter into contracts for the purchase of SF6 Switches and related parts for the Division of Electricity, based upon the lowest responsive and responsible bids, as follows:
Reed City Power Line Supply $177,603.03
Professional Electric Products 47,150.35
Electric Laboratories/Hughes Supply 26,677.50
Total $251,430.88
SECTION 4. That to pay the cost of the aforesaid contracts, the expenditure of $251,430.88, or so much thereof as may be needed, be and is hereby authorized from the Division of Electricity, Division No. 60-07, as follows:
FUND PROJECT PROJECT NO. OCA OL3 AMOUNT
Fund 553 Distribution Improvements 670608 670608 6621 $198,627.33
Fund 550 Electricity Operating 606749 6621 52,803.55
$251,430.88
SECTION 5. That this ordinance shall take effect and may be in force from and after the earliest period allowed by law.