Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a Blanket Purchase Order for the purchase of one (1) Compact ½ Ton Pick-Up / Ford Ranger XLT for the Division of Sewerage and Drainage, from an established Universal Term Contract FL 004803 with Ricart Properties Inc. for Light Duty Trucks.
The vehicle will be used by personnel of the Stormwater Maintenance Section for maintenance, repair, inspection and rehabilitation projects. This vehicle replaces Brass Tag BT-18483 which is beyond its service life. The unit does not have green features, however it will replace a 1996 Ford F250 with 39,956 miles. The unit is rusted and in poor condition. The full size ¾ ton pickup it is replacing averages about 14 mpg city/hwy whereas the compact pickup is rated at 24mpg city/hwy. This purchase has been approved by the City of Columbus Fleet Management Division.
The contract expires on September 30, 2011.
Supplier: Ricart Properties Inc. (31-1282546) Expires 9-21-12.
Fiscal Impact: $26,708.00 is being requested for this purchase. Funds in the amount of $26,600.00 is budgeted in the 2011 budget. There is a need to transfer $108.00 of appropriation within the Storm Sewer Operating Fund to allow for this purchase. Sufficient appropriation is available in Object Level One 03 for this requested transfer to Object Level One 06. No increase in the total budget appropriation will be needed.
Title
To authorize the Director of Finance and Management to establish a Blanket Purchase Order for the purchase of a Light Duty Truck from a Universal Term Contract with Ricart Properties, Inc. for the Division of Sewerage and Drainage, Stormwater Maintenance Section; to authorize the City Auditor to transfer $108.00 within the Storm Sewer Operating Fund; and to authorize the expenditure of $26,708.00 from the Storm Sewer Operating Fund. ($26,708.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Stormwater Maintenance Section wishes to purchase one (1) Compact ½ Ton Pick-Up / Ford Ranger XLT, and
WHEREAS, the anticipated expenditure necessitates the transfer of funds within the Division of Sewerage and Drainage, Storm Sewer Operating Fund, and
WHEREAS, available appropriation in Object Level One 03 can be transferred to Object Level One 06, and
WHEREAS, the Purchasing Office opened formal bids for the option to purchase Light Duty Trucks, and
WHEREAS, a Universal Term Contract was established with Ricart Properties Inc. for the purchase of Light Duty Trucks, and
WHEREAS, this vehicle will be used by personnel of the Stormwater Maintenance section for maintenance, repair, inspection and rehabilitation projects, and
WHEREAS, a Blanket Purchase Order will be issued in accordance with the terms and specifications on file in the Purchasing Office, and
WHEREAS, the vehicle being purchased has been approved by the City of Columbus Fleet Management Division and replaces Brass Tag BT-18483; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a Blanket Purchase Order with Ricart Properties Inc. for the purchase of a Light Duty Truck for the Division of Sewerage and Drainage, Stormwater Maintenance Section, in accordance with specifications on file in the Purchasing Office.
Section 2. That the City Auditor be and is hereby authorized and directed to transfer $108.00 within the Storm Sewer Operating Fund 675, Dept/Div No. 60-05as follows:
FROM:
OCA Code: 675002
Object Level One: 03
Object Level Three: 3381
Amount: $108.00
TO
OCA Code: 675002
Object Level One: 06
Object Level Three: 6652
Amount: $108.00
Section 3. That the expenditure of $26,708.00 or as much thereof as may be needed, is hereby authorized from the Storm Sewer Operating Fund 675, Department 60-15, as follows:
Object Level One: 06
Object Level Three: 6652
OCA: 675002
Amount: $26,708.00
Vendor: Ricart Properties Inc.
2011 Compact ½ Ton Pick-Up / Ford Ranger XLT
UTC #FL004803
Exp. September 30, 2011
Section 4. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
Section 5. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.