Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order for uniforms for the Division of Fire from the existing Universal Term Contract established by the Purchasing Office with Roy Tailors Uniform Company. These uniforms are to outfit a Fire recruit class projected to start training in December 2010. Fire uniforms consist of such items as pants, shirts, T-shirts, and boots.
This legislation also authorizes the transfer of funds within the General Fund, Department of Public Safety, from the Safety Administration Division to the Division of Fire.
Bid Information: A Universal Term Contract exists for these purchases (FL003086).
Contract Compliance: 31-1261664, expiring 11/12/2010
Emergency Designation: Emergency action is requested as funds are needed immediately to order said fire uniforms for recruits who start training in December 2010.
FISCAL IMPACT: This ordinance authorizes the transfer of $174,400 within the General Fund, Public Safety Department, from Safety Administration's Contractual Services Budget to Fire's Supplies Budget and authorizes an expenditure of $174,400 from the Fire Division's 2010 General Fund for the purchase of uniforms for Fire recruits. Funds are available in Safety Administration for this transfer. Approximately $532,000 has been encumbered/expended in the 2010 General Fund operating budget for uniforms. The Fire Division spent or encumbered $507,000 in 2009 and $306,159.00 in 2008 for uniform items.
Title
To authorize and direct the Finance and Management Director to issue a purchase to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Fire from an existing Universal Term Contract, to authorize the transfer of funds within the General Fund budget of the Department of Public Safety, to authorize the expenditure of $174,400.00 from the General Fund; and to declare an emergency. ($174,400.00)
Body
WHEREAS, the Purchasing Office established an Universal Term Contract with Roy Tailor Uniform Company of Columbus for the purchase of uniforms; and
WHEREAS, the Division of Fire has an immediate need to purchase uniforms for a new recruit class from the existing Universal Term Contract with Roy Tailor Uniform Company of Columbus, and
WHEREAS , it is necessary to transfer funds within the General Fund, Department of Public Safety from the Safety Administration Division to the Division of Fire; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase uniforms as soon as possible to outfit a recruit class and allow for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of uniforms for the Division of Fire in accordance with the existing Universal Term Contract established with Roy Tailors by the Purchasing Office for such purpose.
SECTION 2. That the City Auditor is hereby authorized to transfer $174,400 between Divisions within the Department of Public Safety as follows:
FROM: Dept/Div 30-01|Fund 010|OCA Code 300111|Object Level One 03|Object Level Three 3336
To: Dept/Div 30-04|Fund 010|OCA Code 301531|Object Level One 02|Object Level Three 2221
SECTION 3. That the expenditure of $174,400.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 010, Division of Fire No. 30-04, Object Level One 02, Object Level Three Code 2221, OCA Code 301531.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.