Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Glenn's Sales & Service for the purchase of two (2) Diesel All Terrain Mowers and training for the Division of Water. These mowers will be used by the Watershed Management staff to mow the dam faces of the recently constructed Upground reservoir.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005260). Fifty eight (58) vendors (56 MAJ/2 M1A/) were solicited and two (2) bids 2 MAJ was received and opened on February 6, 2014. The Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, Glenn's Sales & Service.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of the mowers for the 2014 growing season will be slowed.
SUPPLIER: Glenn's Sales & Service, Contract Compliance Number: 28-6642224, expires 05/23/2015. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $86,168.80 was budgeted for this purchase in FY2013; however an unexpected rebid of the equipment was required, delaying the contract into the next fiscal year. Water Operating Fund 600 expenditures in FY2014 will be reprioritized in order to cover the cost.
The Upground Reservoir is a new construction project with no similar equipment expenditures in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Glenn's Sales & Service, for the purchase of two (2) Diesel All Terrain Mower Diesel All Terrain Mowers and training for the Division of Water and to authorize the expenditure of $86,168.80 from the Water Operating Fund; and to declare an emergency. ($86,168.80)
Body
WHEREAS, the Diesel All Terrain Mowers will be used by the Watershed Management to mow the dam faces of the recently constructed Upground reservoir; and
WHEREAS, the Purchasing Office opened formal bids on February 6, 2014 for the purchase of two (2) Diesel All Terrain Mowers for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, Glenn's Sales & Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to issue a contract in accordance with the terms, conditions and specifications of Solicitation Number: SA005260 on file in the Purchasing Office, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Glenn's Sales & Service for the purchase of two (2) Diesel All Terrain Mowers and training for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $86,168.80 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 603001, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.