Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with RH Burton and Latham & Phillips Ophthalmic for the purchase of optometry equipment to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street. The City is currently designing the new Center and is expected to complete construction in summer 2009.
Due to continuing price increases in optometry equipment, it was deemed prudent to purchase this equipment early. This will allow the City to purchase all of the necessary medical equipment within the budget parameters.
These contracts will include all necessary optometry dispensary equipment and storage. The City will purchase the equipment up-front and the contractor will store the equipment for the City in the interim between the purchase and the completion of the building.
Formal bids were solicited February 6, 2008, and returned February 21, 2008. Two bidders responded (0 MBE, 0 FBE): RH Burton and Latham & Phillips Ophthalmic. Each bid on thirty-six separate items. It is the recommendation of the Office of Construction Management to split the contract between the two companies based on the low bid for each item, with one exception. RH Burton was the low bidder by $3.40 on four Burton Applanation Tonometers. However, this item works in conjunction with four Burton Slit Lamps with Flip Lever Magnification. Latham & Phillips was $1,060.00 lower than RH Burton on this item.
Emergency action is requested to ensure the City receives this equipment at current market prices, avoiding future price increases.
Latham & Phillips Ophthalmic Contract Compliance Number 31-1222114, expiration date 07/02/2010.
R.H. Burton Company Contract Compliance Number 31-4400220, expiration date 07/07/2010.
Fiscal Impact: The Capital Improvements Budget includes $7,600,000.00 for the West Side Family Health Center project. The cost of these contracts is $104,166.40. The amount for the equipment to be purchased from RH Burton Company is $59,473.00. The amount for the equipment to be purchased from Latham & Phillips is $38,693.40. Each contract will include an additional $3,000.00 for storage costs.
Title
To authorize the Finance and Management Director to enter into contracts for the Office of Construction Management with RH Burton Company and Latham & Phillips Opthalmic for the purchase of optometry equipment to be installed at the West Side Family Health Center; to authorize the expenditure of $104,166.40 from the Health G.O. Bonds Fund; and to declare an emergency. ($104,166.40)
Body
WHEREAS, the City is in the process of designing a new West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street, and
WHEREAS, the Purchasing Office, in conjunction with the Office of Construction Management, advertised formal bids for optometry equipment for said project, and
WHEREAS, the Office of Construction Management recommends that the City contract with RH Burton Company and Latham & Phillips Opthalmic for the purchase of optometry equipment to be installed at the new West Side Family Health Center, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with RH Burton Company and Latham & Phillips Opthalmic for optometry equipment in order to ensure current market prices, avoiding future price increases, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with RH Burton Company and Latham & Phillips Opthalmic for the purchase of optometry equipment to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street.
SECTION 2. That the expenditure of $104,166.40 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 500504
OCA Code: 706504
Object Level 1: 06
Object Level 3: 6640
Amount: $104,166.40
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.