Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering, Ltd. for professional engineering services for design of the HVAC system at the Police Indoor Shooting Range, 2609 McKinley Avenue.
The work shall include design, engineering and contract administration services to renovate heating, ventilation, and air conditioning systems of the police indoor shooting range in concert with the initial renovation (performed by others) of the targeting system, walls, floor, bullet trap, and computer.
The Office of Construction Management solicited Requests for Statements of Qualifications (RFSQ), due back on September 9, 2011. The City received six proposals from the following firms (1 *FBE, 1^MBE): *Advanced Engineering Consultants (AEC), Heapy Engineering, ^Dynamix Engineering, Kramer Engineering, X-Cel Engineering, and Roger D. Fields.
A five-person committee evaluated the proposals consisting of two members from the Office of Construction Management, two members from the Department of Public Safety, and one member from the Equal Business Opportunity Commission Office.
Emergency action is requested so that the needed HVAC design work can be completed as quickly as possible, thereby ensuring proper heating and cooling within the building.
Dynamix Engineering Contract Compliance No. 31-1536631, expiration date July 6, 2013.
Fiscal Impact: This legislation authorizes an expenditure of $234,000.00 from the Safety Voted Bond Fund for professional engineering services for the design of HVAC system at the Police Indoor Shooting Range. A transfer of $234,000.00, will occur between projects within the Safety Voted Bond Fund. There is no impact to the General Fund operating budget.
Title
To amend the 2011 Capital Improvement Budget; to authorize transfers between projects within the Safety Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering, Ltd. for professional engineering services for the design of HVAC system at the Police Indoor Shooting Range; to authorize the expenditure of $234,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($234,000.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Safety Voted Bond Fund to provide sufficient funds in the appropriate areas for this expense; and
WHEREAS, it is necessary to contract with an engineering firm for professional engineering services for the design of the HVAC system at the Police Indoor Shooting Range, 2609 McKinley Avenue;
WHEREAS, a five-person evaluation committee recommended Dynamix Engineering, Ltd. as the most qualified firm; and
WHEREAS, Dynamix Engineering, Ltd. is the most responsive, responsible and best bidder for professional engineering services for the design of the Police Indoor Shooting Range, 2609 McKinley Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary authorize the Finance and Management Director to enter into a contract with Dynamix Engineering, Ltd. for professional engineering services for the design of the HVAC system at the Police Indoor Shooting Range, 2609 McKinley Avenue, so that the needed HVAC design work can be completed as quickly as possible, thereby ensuring proper heating and cooling within the building; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget be amended as follows to facilitate the expenditures below:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Station Land Acquisition 340104-100000 (Voted 2008) $968,805|$734,805|($234,000)
Police Facility Renovation 330021-100000 (Voted 2008) $344,163|$578,163|$234,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04| Fund: 701|Project Number 340104-100000|Project Name - Fire Station Land Acquisition |OCA Code: 711104|OL3: 6681|Amount $234,000.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation|OCA Code: 713321|OL3: 6681|Amount $234,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering for professional engineering services for the design of the HVAC system at the Police Indoor Shooting Range, 2609 McKinley Avenue.
SECTION 4. That the expenditure of $234,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level: 06
Object Level 3: 6681
Amount $234,000.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.