Explanation
1. BACKGROUND
The Division of Traffic Management utilizes sign installation trucks for installing signs throughout the City of Columbus. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicles.
The City of Columbus Purchasing Department advertised RFQ001490 for sign installation trucks and proposals were opened on June 16, 2016. Proposals were evaluated and a contract is recommended to be awarded to the following vendor:
- CONTRACT # TBD: ESEC Corp. (Peterbilt) and MTech Company (Maintainer)
The City of Columbus Purchasing Department is in the process of establishing the universal term contract. The initial purchase will be for two (2) trucks. As part of the contract cost, the city will send representatives to the manufacturing facility for inspections. The Division of Traffic Management anticipates purchasing an additional two (2) trucks in 2017 and one (1) additional truck in 2018, pending capital improvement budget approval.
The total amount of this initial purchase will be approximately $434,000.00
BTs to be turned in 21802 & 21803
2. FISCAL IMPACT
This expense is budgeted within the 2016 Capital Improvement Budget, Fund 7704.
3. EMERGENCY DESIGNATION
This legislation is to be considered an emergency to established purchasing contracts quickly to ensure efficient delivery of these trucks for the Department of Public Service.
Title
To authorize the Finance and Management Director to establish a purchase order for sign installation trucks from ESEC Corporation for Division of Traffic Management; to authorize the expenditure of $434,000.00 within the Street & Highway Bond Fund; and to declare an emergency. ($434,000.00)
Body
WHEREAS, there is a need to replace Sign Installation Trucks for the Department of Public Service, Division of Traffic Management; and
WHEREAS, the Purchasing Office advertised and solicited a formal request for proposal and is establishing one (1) UTC contract for the purchase of sign installation trucks; and
WHEREAS, this ordinance is contingent on passage of 2656-2016 which is the ordinance that authorizes this UTC to be established by the City of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to establish a purchase order to purchase said trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a purchase order from ESEC Corporation, Columbus Peterbilt, 6240 Enterprise Pky. Grove City, OH 43123 for the purchase of two (2) Sign Installation Trucks.
SECTION 2. That the expenditure of $434,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Street & Highway Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.