Explanation
Background: This legislation authorizes the transfer of $354,740 within the Fleet Management Services Fund and also authorizes the Director of Finance and Management to issue various purchase orders for automotive parts and repair services. The Division has realized a positive variance in personnel expenditures and capital outlay as noted in the Second Quarter Financial Review. These funds will now be used to procure additional automotive parts and repair services that are needed as a result of an aging fleet. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $6.3 million for automotive, parts, supplies, accessories and repairs in the 2005 operating budget. At present time the Division of Fleet Management has spent approximately seventy-eight (78) percent of this budget. This legislation authorizes an expenditure of $370,000.00 with various vendors to purchase additional automotive parts and repair services through December 2005. Expenditures for like items and time frames were $440,000.00 in 2004 and $431,000.00 in 2003. Year to date, the Fleet Management Division has spent approximately $4.9 million of the total available for automotive parts and repair services from the 2005 Budget.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies, accessories and repairs.
Title
To authorize a transfer of $354,740 within the Fleet Management Services Fund; to authorize the Director of Finance and Management to issue various purchase orders for automotive parts and repair services for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $370,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($370,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, accessories and repairs for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, accessories and repairs thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to transfer funds within the Fleet Management Services Fund as follows:
FROM:
Dept/Div: | Fund 513 |OCA 591263| Object Level 3: 1101 | Amount $150,000
Dept/Div: | Fund 513 |OCA 591396| Object Level 3: 1101 | Amount $100,000
Dept/Div: | Fund 513 |OCA 591206| Object Level 3: 1102 | Amount $50,000
Dept/Div: | Fund 513 |OCA 591222| Object Level 3: 6652 | Amount $54,740
TO:
Dept/Div: | Fund 513 | OCA 591347| Object Level 3: 2284 | Amount $354,740
Section 2. That the Director of Finance and Management is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
Dick Masheter Ford - FL001177
CC# 310729896 expires 1/2008
Standard Automotive Parts
Object Level Three 2284
Contract expires - 3/07
Horton Emergency Vehicles - FL002629
CC# 310729896 expires 1/2008
Fire equipmenet parts
Object Level Three 2284
Contract expires - 3/07
Jims Automotive - FL002518
CC# 310885922 expires 1/08
Starters & Alternators
Object Level Three 2284
Contract expires 2/07
Skinner Diesel - FL001702
CC# 311132462 expires 6/06
Truck brake parts
Object Level Three 2284
Contract expires 3/06
Genuine Parts / Napa - FL001878
CC# 580254510 expires 3/08
Standard Auto Parts
Object Level Three 2284
Contract expires 9/06
Byers Chevrolet - FL002631
CC# 314139860 expires 3/06
OEM Auto Parts
Object Level Three 2284
Contract expires 3/07
Automotive Distributors - FL001877
CC#31145093001 expires 1/08
Standard Auto Parts
Object Level Three 2284
Contract expires 9/05
D & M Distributors - FL002112
CC#310926900 expires 02/08
Automotive Lighting Parts
Object Level Three 2284
Contract expires 1/06
Keens Body Shop - FL002130
CC# 310854439 expires 6/07
Autobody repair services
Object Level Three 3373
Contract expires 1/06
Burns Body Shop - FL002131
CC# 311327701 expires 7/07
Autobody repair services
Object Level Three 3373
Contract expires 1/06
Automotive Spring - FL002110
CC# 310670104 expires 1/07
Automotive spring repairs
Object Level Three 3373
Contract expires 10/06
Section 3. That the sum of $370,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2284 $ 285,000.00
3373 $ 85,000.00
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.