Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for water meters and appurtenances with the companies listed below for water meters and appurtenances.
The Division of Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $1,241,000.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor C.C.# / Expiration MBE/FBE Amount
Badger Meter, Inc. 39-0143280 - 10/15/15 MAJ $ 1,000,000
Metron-Farnier LLC 84-1328980 - 1/14/16 MAJ $ 241,000
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these vendors.
2. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with Badger Meter and Metron-Farnier for water meters and appurtenances, based on existing Universal Term Contracts, for the Division of Water, to authorize a transfer and expenditure up to $1,241,000.00 within the Water Works Enlargement Voted Bonds Fund, and to amend the 2014 Capital Improvements Budget. ($1,241,000.00)
Body
WHEREAS, the Division of Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Badger Meter and Metron-Farnier for these items; and
WHEREAS, the Department of Public Utilities would like to establish blanket Purchase Orders based on these Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Finance and Management to establish Blanket Purchase Orders for water meters and appurtenances based on established Universal Term Contracts with Badger Meter and Metron-Farnier , for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from established Universal Term Contracts with Badger Meter and Metron-Farnier in an amount up to $1,241,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,241,000.00 within the Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690384-100000 (carryover) | Watershed Road Imp's | 690384 | -$1,241,000
606 | 690394-100000 (carryover) | Water Meter Renewal | 606394 | +$1,241,000
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690384-100000 (carryover) | Watershed Road Imp's | $4,995,203 | $3,754,203 | -$1,241,000
606 | 690394-100000 (carryover) | Water Meter Renewal | $500,000 | $1,741,000 | +$1,241,000
SECTION 4. That an expenditure up to $1,241,000.00 is hereby authorized for the purchase of water meters and appurtenances within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA 606394.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.