Explanation
This legislation authorizes the Director of Public Utilities to enter into a planned contract modification with 360water, Inc. for the purposes of providing on-going Facilities and Safety Training for the Division of Sewerage and Drainage and the Division of Power and Water (Water).
The contract allows for the on-going safety training including Ergonomic Training, Respiratory Protection, Chemical Handling and Storage, Blood borne Pathogens, Signs and Tags, Asbestos Awareness, Welding Safety, Scaffolding Training, Laboratory Safety, Fire Protection and Confined Space Entry. Furthermore the contract includes a continuation of the Integrated Contingency Plan development for the Division of Sewerage and Drainage, a regulatory USEPA requirement.
The Director of Public Utilities received the Request for Proposal (RFP) on July 31, 2006. One bid was received. Discussions and negotiations with the selected firm resulted in a further refinement of the scope of work and an award of the contract with 360water, Inc.
This fourth modification is part of the planned scope of services included in the contract, which the original language allowed for five (5) planned extensions/modifications of the services. Funding is for a period of one (1) year to and including December 31, 2011. It is a logical extension of the original contract and expands the training and documentation to include training staff of the Division of Sewerage and Drainage and the Division of Power and Water (Water).
SUPPLIER: 360water, Inc. (31-1704111), Expires 4-23-12
360water, Inc. holds FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 4 is $290,775.00. Total contract amount including this modification is $1,403,870.25.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Sewerage and Drainage and the Division of Power and Water (Water).
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $290,775.00 is budgeted and available for this planned modification.
Original Contract: $150,000.00
Modification 1. $364,345.25
Modification 2. $318,625.00
Modification 3, $280,125.00
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with 360water, Inc. for Facilities and Safety Training Management and Documentation Services; to authorize the expenditure of $222,650.00 from the Sewer System Operating Fund; and $68,125.00 from the Water Systems Operating Fund. ($290,775.00)
Body
WHEREAS, the Department of Public Utilities has a contract with 360water, Inc. to provide Facilities and Safety Training Management and Documentation and the development of Maintenance and Operation Training Courseware for the Jackson Pike Wastewater Treatment Plant and the Southerly Wastewater Treatment Plant New Headworks Improvement Project , and
WHEREAS, a previous modification of the contract allowed for the expansion of services to include staff of the Division of Power and Water (Water), and
WHEREAS, this planned modification No. 4 of the contract will continue the services provided within the Division of Sewerage and Drainage and the Division of Power and Water (Water), and
WHEREAS, the vendor has agreed to modify and extend EL006779 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage and the Division of Power and Water (Water) to authorize the Director of Public Utilities to modify and increase the Facilities and Safety Training Management & Documentation Services contract with 360water, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify and increase contract EL006779 with 360water, Inc., for professional services for the Department of Public Utilities, Division of Sewerage and Drainage and Division of Power and Water (Water) Facilities and Safety Training Management & Documentation Services, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 4 is ADD $290,775.00. Total contract amount including this modification is $1,403,870.25.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
Section 3. That the expenditure of $290,775.00 or so much thereof as may be needed, be and the same hereby is authorized to pay the cost thereof as follows:
Division of Sewerage and Drainage Fund 650
OCA: 605006
Object Level 1: 03
Object Level 3: 3336
Amount: $245,215.00
Division of Power and Water (Water) Fund 600
OCA: 601849
Object Level 1: 03
Object Level 3: 3336
Amount: $45,560.00
TOTAL REQUESTED AMOUNT: $290,775.00
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.