Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to continue an enterprise license agreement with Environmental Systems Research Institute, Inc. (Esri) for software licensing, maintenance and support for the City’s geographic information systems (GIS). The City entered into a new enterprise agreement with Esri in 2018 for a duration of three years. This ordinance will authorize the third and last year of the three year agreement for the period April 15, 2020 to April 14, 2021, at a cost of $290,000.00. The contract was most recently authorized under the authority of Ordinance No. 0299-2019, passed February 25, 2019 through PO170143. This legislation also includes a renewal for another Esri product called the ArcGIS Hub at $40,000. This the second year for the Hub and we plan to add it to the ELA in 2021 when we negotiate with Esri for the next 3-year contract.
The City’s GIS system supports several business applications utilized by city residents and city employees. Applications include, but are not limited to: crime mapping, snow and ice operation application, Capital Improvement Projects mapping, Utility dashboards, Zoning Map application, Citywide desktop software used for data maintenance and analysis, as well as other GIS products. This enterprise agreement will enable the City to continue to access Esri maintenance and support for its current portfolio of Esri software. The agreement will also enable the City unlimited licensing to the most heavily used Esri software products, enabling the City to more cost-effectively meet emerging City’s GIS technology needs.
The City’s technology standard for GIS software is Esri ArcGIS. Esri is the sole provider of licensing, maintenance and support for its GIS software products. As such, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from this supplier.
FISCAL IMPACT:
In 2018 and 2019, the Department of Technology legislated $250,000.00 and $270,000.00 respectfully with Esri for an enterprise license agreement/contract. Passage of this ordinance will authorize the third year (2020) of a three year agreement/contract, in the amount of $290,000.00 and the second year of the Esri product called the ArcGIS Hub at $40,000.00. The aggregate three (3) year contract total amount for the software licensing, maintenance and support including this ordinance is $810,000.00. The funding is budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor Name: Environmental Systems Research Institute, Inc. (ESRI); CC#: 95-2775732;
DAX Account #: 010901 Expiration Date: 01/31/2021
Title
To authorize the Director of the Department of Technology to continue an enterprise license agreement with Environmental Systems Research Institute, Inc. for software licensing, maintenance and support for the City’s geographic information systems; in accordance with the sole source provisions of Columbus City Code Chapter 329; to authorize the expenditure of $330,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($330,000.00)
Body
WHEREAS, the Department of Technology entered into a three year enterprise license agreement with Environmental Systems Research Institute, Inc. (Esri) for software licensing, maintenance and support for the City’s geographic information systems (GIS) in 2018; authorized by ordinance 0366-2018 passed by Columbus City Council on February 26, 2018, establishing PO109497. The contract was most recently authorized under the authority of Ordinance No. 0299-2019, passed February 25, 2019 through PO170143; and
WHEREAS, this ordinance will authorize the third year of the three year agreement for the coverage term period April 15, 2020 to April 14, 2021, at a cost of $290,000.00; this ordinance will also authorize the second year of the Esri product called the ArcGIS Hub at $40,000. The total cost associated with this legislation is $330,000.00; and
WHEREAS, this contract was originally established in accordance with the Sole Source provisions of Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to continue an enterprise license agreement with Environmental Systems Research Institute, Inc. (Esri) for software licensing, maintenance and support services for the City’s geographic information systems (GIS), for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT) be and is hereby authorized to continue an enterprise license agreement with Environmental Systems Research Institute, Inc. (Esri) for software licensing, maintenance and support for the City’s geographic information systems (GIS). This ordinance will authorize the third year of a three year agreement, for the coverage period April 15, 2020 to April 14, 2021, at a total cost of $290,000.00. This ordinance will also authorize the second year of the Esri product called the ArcGIS Hub at $40,000. The total cost associated with this legislation is $330,000.00.
SECTION 2: That the expenditure of $330,000.00 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 0403-2020 EXP):
Dept.: 47 |Div.: 47-02| Obj.: Class: 03 | Main Account: 63945| Fund: 5100 | Sub-fund: 510001| Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $290,000.00 |
{Software Licensing}
Dept.: 47 |Div.: 47-02| Obj.: Class: 03 | Main Account: 63945| Fund: 5100 | Sub-fund: 510001| Program: IT005 | Section 3: N/A | Section 4: N/A | Section 5: N/A | Amount: $40,000.00 |
{ArcHub GIS Software Licensing}
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this contract was originally established in accordance with the sole source provisions of the City Code Chapter 329.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.