Explanation
Need: Laptop computers are needed for twenty vehicles to be used as part of the Mayor's Summer Strike Force Initiative beginning April 1, 2007. The vehicles need to be equipped with the laptops so that the officers have access to police records, reports, warrants, and all necessary information for the summer strike force.
Bid Information: The Division of Police requested an informal bid for this item since the formal bid process could not be completed in time to receive computers and finish installation in the vehicles by the deadline of April 1, 2007. The Purchasing Office advertised SO024548 from 02/09/07 through 02/16/07. Two responses were received, OM Office Supply with GPS in total amount of $82,000.00 or with Smart Card in total amount of $78,400.00 and Insight Public Sector in total amount of $91,519.80.
The decision to purchase laptop computers from Insight Public Sector is based on their bid being lowest, most responsible, responsive and best bid evaluated by the Police Net personnel. OM Office Supply quoted two different configurations which did not meet specifications. The Division of Police had requested the laptops to include both GPS and Smart Card for each laptop.
Contract Compliance No. 363949000, expires 02/28/2008
The listed company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested in order to expedite the purchase of these laptops so that they may be programmed and installed in vehicles no later than April 1, 2007.
FISCAL IMPACT: This purchase is being made with Mayor's Summer Strike Force Funding which is budgeted in the Division's General Fund Budget.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of laptops for the Division of Police, to authorize the transfer and expenditure of $91,519.80 within the General Fund, Department of Public Safety, Division of Police, to waive the provisions of Columbus City Codes Chapter 329; and to declare an emergency. ($91,519.80)
Body
WHEREAS, the Division of Police needs laptops in the vehicles for the Mayor's Summer Strike Force Initiative; and
WHEREAS, the Purchasing Office solicited informal bids, SO024548 for the purchase of laptops; and
WHEREAS, the Division of Police recommended that a contract be awarded to Insight Public Sector on the basis of their bid the lowest, most responsible and responsive bid received; and
WHEREAS, the funding source for this purchase will come from a transfer within the General Fund; and
WHEREAS, it is necessary to waive the provisions of Section 329 of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of laptops to meet the target installation date of April 1, 2007 for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Insight Public Sector for the purchase of laptops for the Mayor's Summer Strike Force Initiative.
Section 2. That the provisions of Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
Section 3. That the City Auditor is hereby authorized to transfer $91,519.80 within the General Fund for the Division of Police No. 30-03, Fund 010 as follows:
FROM: | OCA 900076 | Object Level 1: 10 | Object Level 3: 5501 | $91,519.80
TO: | OCA 301697 | Object Level 1: 02 | Object Level 3: 2193 | $91,519.80
Section 4. That the expenditure of $91,519.80 from the Division of Police No. 30-03, Fund 010 | OCA 301697 | Object Level 1: 02 | Object Level 3: 2193 | or so much thereof as may be needed, be and same is hereby authorized.
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.