City of Columbus - File #: 0987-2004

• File #: 0987-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2004
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Finance Director to enter into a contract with Byers Chevrolet for the purchase of three (3) 36-foot aerial trucks for the Transportation Division; to authorize the expenditure of $268,209.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($268,209.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/13/2004	1	Auditor Reviewer	Reviewed and Approved
7/13/2004	1	CITY AUDITOR	Reviewed and Approved
7/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/9/2004	1	CITY ATTORNEY	Reviewed and Approved
7/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	ODI DIRECTOR	Reviewed and Approved
7/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2004	1	Finance Reviewer	Reviewed and Approved
7/7/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/7/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/30/2004	1	SERVICE DIRECTOR	Reviewed and Approved
6/30/2004	1	Service Drafter	Sent for Approval
6/15/2004	1	Service Drafter	Sent for Approval
5/27/2004	1	SERVICE DIRECTOR	Reviewed and Disapproved
5/26/2004	1	Service Reviewer	Reviewed and Approved	Fail
5/24/2004	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for the installation and maintenance of traffic signals throughout the City.  To accomplish this mission, the Division requires three (3) aerial trucks with lifts that can reach heights up to 36 feet.  These trucks will replace older units that are beyond their useful service lives and provide for a more reliable fleet to fulfill services provided by the Division.  This purchase is consistent with the division's fleet replacement program.

Bids were advertised in the City Bulletin and were received by the Purchasing Office on April 29, 2004 for Bid SA-001096GRW as follows:

Vendor	Cab and Chassis	Aerial Lift	Unit Cost	Status
Byers Chevrolet	Chevrolet	Altec	$89,403	Majority
Bob McDorman Chevrolet	Chevrolet	Duralift	$89,769	Majority
Byers Chevrolet - Alt #1	Chevrolet	Duralift	$90,375	Majority
Kinstle Truck	Sterling	Duralift	$90,584	Majority
Center City International	International	Duralift	$91,549	Majority
Dueco	GMC	Terex	$92,054	Majority
Bob McDorman - Alt #1	Chevrolet	Cenweld	$92,190	Majority
Bob McDorman - Alt #2	Chevrolet	Arm-Lift	$94,453	Majority
Byers Chevrolet - Alt #2	Chevrolet	Arm-Lift	$95,209	Majority
Center City - Alt #1	International	Arm-Lift	$96,233	Majority
UTE	Chevrolet	Versalift	$108,484	Majority

The low bid from Byers Chevrolet, contract compliance number 31-4139860 (expiration date 11-04-05), met specifications as the lowest, best, most responsive and most responsible bidder.  Their bid price for one unit is $89,403.00; three units cost $268,209.00.  

Fiscal Impact:  The Transportation Division budgeted $3,165,000 for street equipment in the 2004 Capital Improvements Budget.  This ordinance authorizes an expenditure of $268,20.00.  

Emergency action is requested to ensure that the 36-foot aerial trucks are available for use as soon as possible.

Title

To authorize the Finance Director to enter into a contract with Byers Chevrolet for the purchase of three (3) 36-foot aerial trucks for the Transportation Division; to authorize the expenditure of $268,209.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($268,209.00)

Body

WHEREAS, the Transportation Division is responsible for the installation, maintenance, and repair of traffic signals on the City's roadway system; and

WHEREAS, the Transportation Division is in need of three (3) aerial trucks; and

WHEREAS, formal competitive bids for the three aerial trucks were received on April 29, 2004, and

WHEREAS, the Transportation Division recommends acceptance of the lowest, best, most responsive and responsible bid submitted by Byers Chevrolet, and

WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase three (3) 36-Foot Aerial Trucks to assure their availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance Director be and hereby is authorized to enter into a contract with Byers Chevrolet, 555 West Broad Street, Columbus, OH 43215, for the purchase of three (3) 36 foot aerial trucks in accordance with the specifications therefore on file in the Purchasing Office.

SECTION 2.  That the sum of $268,209.00, or so much thereof as may be needed, is hereby authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.