Explanation
Background: This legislation modifies and increases the existing construction contract with Columbus Asphalt Paving Company, Incorporated, for the I-71/Morse Road Interchange Enhancement project in an amount up to $9,100.00. This contract was originally authorized in the amount of $790,814.08 by Ordinance 0733-2003 passed by City Council on May 12, 2003. This project is the first of five for the Morse Road - Indianola to Cleveland Avenue corridor and consists of retaining walls, trees and other decorative plantings within the I-71 limited access right-of-way to create an entrance to the commercial section of the roadway. This project was awarded a federal/state reimbursement grant from the Transportation Enhancement Act for eighty percent (80%) of the construction costs up to $660,000.00. This contract is being modified to pay the matching costs for extra quantities as requested by ODOT and agreed to by the City. Prices were obtained by negotiations with Columbus Asphalt Paving Company, Incorporated, using past project prices for new items and established unit prices for overruns of existing quantities.
Columbus Asphalt Paving Company's contract compliance number is 31-0857095 and expires June 30, 2007.
This is the third modification to an existing contract. The original contract amount was for $790,814.08. The first modification, in the amount of $53,310.00, was authorized by Ordinance 1786-2003 passed by City Council July 21, 2003. The second modification, in the amount of $50,000.00, was authorized by Ordinance 1206-2004 passed by Council July 19, 2004. The contract total including all modifications is $903,224.08.
Fiscal Impact: The Transportation Division budgeted $60,000.00 budgeted in the 2004 Capital Improvement Budget for the Morse Road Interchange Enhancement project. Ordinance 1206-2004 noted above obligated $50,000.00 of this; the balance was obligated by Ordinance 1774-2004 passed by Council October 25, 2004, for a $15,000.00 contract modification for a related project, Morse Road Gateway. This ordinance authorizes and additional $9,100.00 and will be funded using a small portion of the $6 million budgeted for Morse Road Gateway construction project. This ordinance transfers the amount of this modification ($9,100.00) to the Federal-State Highway Engineering Fund where it is appropriated and authorized for expenditure.
Emergency action is requested so that the contract can be modified and increased immediately for expeditious project completion and closeout.
Title
To authorize the City Auditor to transfer $9,100.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize its transfer to and appropriation within the Federal State Highway Engineering Fund; to authorize the Public Service Director to modify and increase an existing contract with Columbus Asphalt Paving Company, Incorporated, for construction of the I-71/Morse Road Interchange Enhancement project for the Transportation Division; to authorize the expenditure of $9,100.00 from the Federal State Highway Engineering Fund, and to declare an emergency. ($9,100.00)
Body
WHEREAS, Contract EA 039156-002 was authorized by Ordinance 0733-2003E passed on May 12, 2003, executed on May 15, 2003, and approved by the City Attorney on May 16, 2003; and
WHEREAS, it necessary to modify this contract to provide for additional work for the I-71/Morse Road Interchange Enhancement project; and
WHEREAS, it is necessary to transfer monies within and between funds and appropriate it within the fund to which it has been transferred; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately for expeditious project completion and closeout, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $9,100.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, as follows:
TRANSFER FROM:
Project# / Project /OL 01/OL 03 Codes /OCA Code / Amount
530052 / Morse Road Enhancements / 06/6631 / 644385 / $9,100.00
Total Transfer From: $9,100.00
TRANSFER TO:
Project# / Project / OL 01/OL 03 Codes / OCA Code / Amount
530052 / Morse Road Enhancements / 10/5501 / 644385 / $9,100.00
Total Transfer To: $9,100.00
SECTION 2. That the following transfer of monies between funds be and hereby is authorized as follows:
TRANSFER FROM:
Fund / Project# / Project / OL 01/OL 03 Codes / OCA Code / Amount
704 / 530052 / Morse Road Enhancements / 10/5501 / 644385 / $9,100.00
Total Transfer From: $9,100.00
TRANSFER TO:
Fund / Grant# / Grant / OL 01/OL 03 Codes / OCA Code / Amount
765 / 530152 / Morse Road Enhancements / 80/0886 / 765052 / $9,100.00
Total Transfer To: $9,100.00
SECTION 3. That the sum of $9,100.00 be and hereby is appropriated from the unappropriated balance of the Federal-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 765052 and Grant 530152.
SECTION 4. That the funds appropriated in Section 3 shall be paid upon the order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to modify and increase contract EA 039156-002 with Columbus Asphalt Paving Company, Incorporated, 1196 Technology Drive, Gahanna, Ohio 43230 by $9,100.00 for additional work in accordance with the terms as shown on the modification on file in the office of the City Engineer, which are hereby approved.
SECTION 6. That for the purpose of paying the cost of the contract modification the sum of $9,100.00 or so much thereof as may be necessary be and hereby is authorized to be expended from the Federal-State Highway Engineering Fund, Fund 765, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 765052 and Grant 530152.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.