Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract with Axiom Mechanical Services for the renovation of the heating and air conditioning (HVAC) system at 333 West Town Street. Currently, the building's HVAC system is not operable. The renovation will consist of the removal of the non-functioning equipment and the installation of four new gas fired furnaces and four new air conditioners. Further installation will include thermostats, A-coils, line sets, and accessible filter racks. The contractor has forty-five calendar days upon notification of the award of the contract to complete the project. Currently, the Police Division leases space for Substation 16. Upon completion of various renovations of 333 West Town Street, the Substation will be relocated to this building, thereby reducing lease-associated costs. Substation 8 will also be relocating to 333 West Town Street.
Formal proposals were solicited on November 5, 2004, and four bids were received on November 16, 2004, as follows (0 MBE, 1 FBE):
Axiom Mechanical Services $17,845.00
Enviro-Flow Companies $24,000.00
Gateway Mechanical, Inc. $25,327.00
General Temperature Control, Inc. $29,135.00*
*Female Business Entity
The Facilities Management Division recommends the contract award to the most responsive and responsible bidder, Axiom Mechanical Services.
Emergency Action is requested in order that the renovation of the HVAC system at 333 West Town Street may be completed as quickly as possible, so that the Police Division may reduce lease-associated costs.
Fiscal Impact: The Police Division budgeted $203,500.00 in the 2004 Capital Improvement Budget for the renovation of 333 West Town Street. The total cost of this contract is $17,845.00. Axiom Mechanical Services Contract Compliance No. 55-0829335, expiration date 10/08/2006.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services for the renovation of the HVAC system at 333 West Town Street; to authorize the expenditure of $17,845.00 from the Safety Voted Bond Fund, and to declare an emergency. ($17,845.00)
Body
WHEREAS, the HVAC system at 333 West Town Street is in disrepair and in need of replacement, and
WHEREAS, formal competitive bids were advertised and received by the Facilities Management Division for the renovation of the HVAC system at 333 West Town Street, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Axiom Mechanical Services as the most responsive and responsible, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Axiom Mechanical Services for HVAC system renovation at 333 West Town Street, allowing the projects to be completed before winter weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Axiom Mechanical Services for the renovation of the HVAC system at 333 West Town Street.
SECTION 2. That the expenditure of $17,845.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330023
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $17,845.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.