Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Storts Excavation, Inc., in the amount of $623,975.00; for the Fire Hydrant Replacements - 2011 Project, Division of Power and Water Contract Number 1177.
This project consists of replacing damaged fire hydrants throughout the City on an "as needed" basis. This project is needed to maximize the fire protection capabilities of the water distribution system by minimizing the number of fire hydrants out of service at any one time. Includes all associated costs to replace the infrastructure.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on June 15, 2011. Bids were received from: Storts Excavation, Inc. - $623,975.00; Darby Creek Excavating, Inc. - $649,368.34; Conie Construction Co. - $691,212.50; Danbert Inc. - $720,026.23; Downing Construction Co. - $757,262.00; John Eramo & Sons, Inc. - $827,640.00; and Columbus Asphalt Paving Co. - $976,497.50.
The lowest and best bid was from Storts Excavation, Inc. in the amount of $623,975.00. Their Contract Compliance Number is 31-1464608 (expires 10/22/11, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Storts Excavation, Inc.
3. FISCAL IMPACT This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Storts Excavation, Inc. for the Fire Hydrant Replacements - 2011 Project; to authorize a transfer and expenditure of $623,975.00 within the Water Build America Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($623,975.00)
Body
WHEREAS, seven bids for the Fire Hydrant Replacements - 2011 Project were received and publicly opened in the offices of the Director of Public Utilities on June 15, 2011; and
WHEREAS, the lowest and best bid was from Storts Excavation, Inc. in the amount of $623,975.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Fire Hydrant Replacements - 2011 Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Storts Excavation, Inc. for the Fire Hydrant Replacements - 2011 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Fire Hydrant Replacements - 2011 Project with the lowest and best bidder, Storts Excavation, Inc., 1167 McCarley Dr. W., Columbus, Ohio 43228; in the amount of $623,975.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $623,975.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$623,975
609 | 690236-100033 (carryover) | Fire Hydrant Repl. | 623633 | +$623,975
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 690370-100000 (carryover) | Upground Reservoir | $89,714,044| $89,090,069 | -$623,975
609 | 690236-100033 (carryover) | Fire Hydrant Repl. | $0 | $623,975 | +$623,975
SECTION 4. That the expenditure of $623,975.00 is hereby authorized for the Fire Hydrant Replacements - 2011 Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100033 (carryover), Object Level Three 6629, OCA Code 623633.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.