Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Co., Inc. for the for the Metro Schools Roadway Improvements - E 20th Avenue and the Intersection Improvements - N 4th Street at E 19th Avenue projects and to provide payment for construction, construction administration and inspection services.
This contract includes Metro School roadway improvements to 19th Avenue from N Fourth Street to the east terminus of 19th Avenue which includes a new traffic signal at 19th Avenue and N Fourth Street, curb extensions, ADA ramps, sidewalk, storm sewer and related underground utilities. Work also includes roadway improvements to 20th Avenue from N Fourth Street to the east terminus of 20th Avenue including street reconstruction (brick and asphalt composite pavement) curb ramps and side walk and replacement of existing street lighting with LED lighting, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is November 18, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on October 8, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Strawser Paving Co., Inc. $1,264,221.67 Columbus, OH MAJ
Complete General Construction Company $1,348,106.15 Columbus, OH MAJ
Danbert, Inc. $1,449,370.50 Plain City, OH MAJ
Award is to be made to Strawser Paving Co., Inc. as the lowest responsive and responsible and best bidder for their bid of $1,264,221.67. The amount of construction administration and inspection services will be $139,064.38. The total legislated amount is $1,403,286.05.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Co., Inc.
The certification of Strawser Paving Co., Inc. and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid Strawser Paving Co., Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Strawser Paving Co., Inc. Columbus, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
The Paul Peterson Company Columbus, Ohio MAJ
Mid-West Landscape, Inc. Columbus, Ohio MAJ
U.S. Utility Contractor Company Columbus, Ohio WBE
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Co., Inc. is CC006114 and expires 1/17/2025.
3. PRE-QUALIFICATION STATUS
Strawser Paving Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2024 Capital Improvement Budget to align budget authority with the proper project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to substantially complete the needed improvements within the remaining construction season.
Title
To amend the 2024 Capital Improvement Budget; to authorize the Director of Public Service to enter into contract with Strawser Paving Co., Inc. for the Roadway Improvements - E 20th Avenue and the Intersection Improvements - N 4th Street at E 19th Avenue projects; to authorize the expenditure of up to $1,403,286.05 from the Streets and Highways Bond Fund for the projects; and to declare an emergency. ($1,403,286.05)
Body
WHEREAS, the Department of Public Service is engaged in the Metro Schools Roadway Improvements - E 20th Avenue and the Intersection Improvements - N 4th Street at E 19th Avenue projects; and
WHEREAS, the work for this project consists of roadway improvements to 19th Avenue from N Fourth Street to the east terminus of 19th Avenue which includes a new traffic signal at 19th Avenue and N Fourth Street, curb extensions, ADA ramps, sidewalk, storm sewer and related underground utilities. Work also includes roadway improvements to 20th Avenue from N Fourth Street to the east terminus of 20th Avenue including street reconstruction (brick and asphalt composite pavement) curb ramps and side walk and replacement of existing street lighting with LED lighting; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Co., Inc. will be awarded the contract for the Roadway Improvements - E 20th Avenue and the Intersection Improvements - N 4th Street at E 19th Avenue projects; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - E 20th Avenue and the Intersection Improvements - N 4th Street at E 19th Avenue projects for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize the expenditure from the Streets and Highways Bond Fund; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 12% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Co., Inc. to substantially complete the needed improvements within the remaining construction season and ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530161-100000 / Roadway Improvements (Voted Carryover) / $1,606,218.00 / ($1,403,287.00) / $202,931.00
7704 / P530161-100228 / Roadway Improvements - E 20th Avenue (Voted Carryover) / $0.00 / $1,403,287.00 / $1,403,287.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Co., Inc., 1595 Frank Road, Columbus, Ohio 43223, for the Roadway Improvements - E 20th Avenue and the Intersection Improvements - N 4th Street at E 19th Avenue projects in the amount of up to $1,264,221.67 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $139,064.38.
SECTION 3. That the expenditure of $1,403,286.05, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100228 (Roadway Improvements - E 20th Avenue), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.