Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Smith Roofing and Sheet Metal, LLC for the renovation of roofing systems at multiple facilities. The contract will include the removal and replacement of the roof systems at Blackburn Community Center, Barnett Community Center, Carriage Place Community Center and Schiller Community Center. These existing roofs have been deteriorating over the past few years and it has become necessary to replace them in order to preserve the structural integrity of the buildings.
Blackburn Community Center (19) $210,495
Barnett Community Center (20) $205,758
Carriage Place Community Center (5) $165,880
Schiller Community Center (22) $129,850
The costs for this project will be $711,983.00 with a contingency of $72,000.00 for a total of $783,983.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on June 5, 2015 and received by the Recreation and Parks Department on June 23, 2015. Bids were received from the following companies:
Company Status Amount
Smith Roofing (MAJ) $711,983
General Maintenance (MAJ) $844,700
JB Roofing (MAJ) $939,072
Kalkrueth (MAJ) $981,374
K&W Roofing (MAJ) $1,059,745
After reviewing the proposals that were submitted, it was determined that Smith Roofing & Sheet Metal, LLC was the lowest and most responsive bidder.
Prinicpal Parties:
Smith Roofing & Sheet Metal, LLC
2690 Winchester Pike, Columbus, OH 43232
Bob Bartels 614-447-8293
Contract Compliance: 270828913
Exp. Date: 6/3/17
Columbus Employees: 10+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season.
Fiscal Impact: $783,983.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Smith Roofing and Sheet Metal, LLC for the Roof Renovations 2015 Project; to authorize the expenditure of $711,983.00 with a contingency of $72,000.00 for a total of $783,983.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $980,437.52 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($783,983.00).
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into contract with Smith Roofing and Sheet Metal, LLC for the Roof Renovations 2015 Project; and
WHEREAS, it is necessary to authorize the expenditure of $711,983.00 with a contingency of $72,000.00 for a total of $783,983.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $980,437.52 within the Recreation and Parks Voted Bond Fund;
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be authorized and directed to enter into contract with Smith Roofing and Sheet Metal, LLC for the Roof Renovations 2015 Project.
SECTION 2. That the expenditure of $711,983.00 with a contingency of $72,000.00, for a total of $783,983.00, is authorized from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is hereby authorized to transfer $980,437.52 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100024 (Facility Roof Improvements) 723524 6621 $783,983.00
510039-100001 (Street Trees) 723901 6621 $167,194.58
510039-100002 (Emerald Ash Borer) 723902 6621 $29,259.94
TO:
Project OCA Code Object Level 3 Amount
510035-100062 (Barnett Recreation Center Improvements) 723562 6621 $205,758.00
510035-100080 (Blackburn Recreation Center Improvements) 723580 6621 $282,495.00
510035-100086 (Carriage Place Recreation Center Improvements) 735086 6621 $165,880.00
510035-100215 (Schiller Recreation Center Improvements) 735215 6621 $129,850.00
510017-100000 (Park Improvements) 721700 6621 $196,454.52
SECTION 7. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 702; 510035-100024; Facility Roof Improvements; $800,000 (SIT Supported)
Fund 702; 510035-100062; Barnett Recreation Center Improvements; $0 (SIT Supported)
Fund 702; 510035-100080; Blackburn Recreation Center Improvements; $0 (SIT Supported)
Fund 702; 510035-100086; Carriage Place Recreation Center Improvements; $0 (SIT Supported)
Fund 702; 510035-100215; Schiller Recreation Center Improvements; $0 (SIT Supported)
Fund 702; 510017-100000; Park Improvements; $106,000 (SIT Supported)
Fund 702; 510039-100001; Street Trees; $400,000 (SIT Supported)
Fund 702; 510039-100002; Emerald Ash Borer; $100,000 (SIT Supported)
AMENDED TO:
Fund 702; 510035-100024; Facility Roof Improvements; $16,017 (SIT Supported)
Fund 702; 510035-100062; Barnett Recreation Center Improvements; $205,758 (SIT Supported)
Fund 702; 510035-100080; Blackburn Recreation Center Improvements; $282,495 (SIT Supported)
Fund 702; 510035-100086; Carriage Place Recreation Center Improvements; $165,880 (SIT Supported)
Fund 702; 510035-100215; Schiller Recreation Center Improvements; $129,850 (SIT Supported)
Fund 702; 510017-100000; Park Improvements; $302,455 (SIT Supported)
Fund 702; 510039-100001; Street Trees; $232,805 (SIT Supported)
Fund 702; 510039-100002; Emerald Ash Borer; $70,740 (SIT Supported)
SECTION 8. For the purpose stated above, the expenditure of $783,983.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100062 (Barnett Recreation Center Improvements) 723562 6621 $205,758.00
510035-100080 (Blackburn Recreation Center Improvements) 723580 6621 $282,495.00
510035-100086 (Carriage Place Recreation Center Improvements) 735086 6621 $165,880.00
510035-100215 (Schiller Recreation Center Improvements) 735215 6621 $129,850.00
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.