Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with American Structurepoint, Inc. to add additional funds for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project.
Ordinance No. 3241-2023 authorized the Director of Public Service to enter into a professional services contract with American Structurepoint, Inc. for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project. The intent of this project is multi phased improvements to safety and multi-modal access throughout the East Dublin-Granville Road/State Route 161 (SR161) corridor. This phase is the third phase targeted for the Dublin-Granville Road/SR161 corridor between I-71 and Cleveland Avenue. This phase will provide improvements to SR161 from North Meadows Boulevard/Busch Boulevard to Ambleside Drive/Satinwood Drive. The side streets of Ambleside Drive/Satinwood Drive, Roche Drive, and North Meadows Boulevard will be improved and will include the addition of pedestrian and bike facilities, new traffic signals, pavement improvements, raised medians on the side streets, and the installation of two mini-roundabouts and one full size roundabout. The SUP limits will be from North Meadows Boulevard to Ambleside Drive/Satinwood Drive.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $1,100,000.00 for additional professional services to complete the detailed design of the project.
Ordinance 2534-2022 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Mid-Ohio Regional Planning Commission relative to the MORPC Attributable Funds Program, accept and expend awarded grant funds, and issue refunds, if necessary, for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project.
1.1 Amount of additional funds to be expended: $1,100,000.00
The original contract amount: $600,000.00 (PO424505, Ord. 3241-2023)
The total of Modification No. 1: $1,100,000.00 (This Ordinance)
The contract amount including all modifications: $1,700,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to continue the project through the third phase of the detailed design which was not included in the original fee. The amount initially legislated for this project did not include the full amount that would be needed to fund this project through the detailed design stages.
1.3 Reason other procurement processes are not used:
This work is within the project limits of the original contract. It would be redundant to have a separate contract to perform this work. It was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint, Inc. is CC007019 and expires 06/10/2027.
3. FISCAL IMPACT
Funding in the amount of $1,100,000.00 is budgeted, available and appropriated within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to keep the project on schedule and meet the MORPC funding dates to preserve the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a contract modification with American Structurepoint, Inc. in connection with the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; to authorize the expenditure of up to $1,100,000.00 from the Streets and Highways Bond Fund to pay for the project; and to declare an emergency. ($1,100,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; and
WHEREAS, PO424505 with American Structurepoint, Inc., in the amount of $600,000.00, was authorized by ordinance no. 3241-2023; and
WHEREAS, it has become necessary to modify the contract in an amount up to $1,100,000.00 and provide additional funds for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project; and
WHEREAS, to is necessary to authorize expenditures from the Streets and Highways Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with American Structurepoint, Inc., to continue the project though the third phase of detailed project design targeted for the Dublin-Granville Road/SR161 corridor between I-71 and Cleveland Avenue; to prevent delays in the project schedule; and to preserve the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with American Structurepoint, Inc. at 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 43231, for the Roadway - SR161 - Busch Boulevard to Ambleside Drive project in the amount of $1,100,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $1,100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531072-100000 (Roadway - SR161 - Busch Boulevard to Ambleside Drive), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.