Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ted Baker and Associates for the purchase of Sanitaire Aeration Equipment for the Division of Sewerage and Drainage. The equipment will be used in conjunction with existing equipment at the Jackson Pike Wastewater Treatment Plant to aerate the mixed liquor channel.
This purchase will increase the efficiency of the equipment by lowering bacteria counts and increasing the amount of sediment to fall out at the proper stage. This will also reduce chemical usage and help the plant to remain in compliance with EPA regulations.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005130). Ninety-One (91) vendors (87 MAJ, 2MBR, 2 F1) were solicited and two (2) bids (2 MAJ) were received and opened on October 17, 2013. Environmental Dynamics International (EDI) submitted the lowest bid; however the bid is non-responsive to the bid specifications. The Purchasing Office verified with the company, that the bid was for an alternate manufacturer, which was not noted in their proposal as required in Section 3.1.3.1. The second lowest bid was Ted Baker & Associates at $29,340.00, and met our specifications. Therefore, the Division of Sewerage and Drainage recommends an award go to Ted Baker & Associates as the lowest, responsive, responsible, and best bidder to meet our specifications. This award is for Sanitaire Aeration Equipment to include Items 1 - 8. The total award will be for $29,340.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ted Baker and Associates, Contract Compliance Number: 26-1624786 expires 4/03/15.
FISCAL IMPACT: $29,340.00 is budgeted for this purchase. There were no similar purchases in 2011 or 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with Ted Baker and Associates for the purchase of Sanitaire Aeration Equipment for the Division of Sewerage and Drainage and to authorize the expenditure of $29,340.00 from the Sewerage System Operating Fund. ($29,340.00)
Body
WHEREAS, Sanitaire Aeration Equipment will be used in conjunction with existing equipment by the Division of Sewerage and Drainage at the Jackson Pike Wastewater Treatment Plant to aerate the mixed liquor channel; and
WHEREAS, the Purchasing Office opened formal bids on October 17, 2013 for the purchase of Sanitaire Aeration Equipment for the Division of Sewerage and Drainage; and
WHEREAS, Environmental Dynamics International (EDI) submitted the lowest bid; however the bid is non-responsive to the bid specifications; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, Ted Baker and Associates; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005130 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ted Baker and Associates for the purchase of Sanitaire Aeration Equipment for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $29,340.00 much thereof as may be needed is hereby authorized from Sewerage Operating Fund 650, Department 60-05, OCA Code 604819, Object Level One 06, Object Level Three 6624, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.