Explanation
BACKGROUND: This ordinance is for the option to purchase Rental of Construction of Equipment w/Operator for various city departments. Rental of Construction Equipment w/Operator will be used by various city departments for maintenance and installation of water mains, sewers and/or appurtenant structures. The term of the proposed option contract will be two (2) years, expiring October 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 20, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004582). Seven (7) bidders were solicited (M1A-0, F1-0). Four (4) bids were received (M1A-0, F1-0). The solicitation requested prevailing wage, hourly, and daily rate bids for equipment and labor for the Rental of Construction Equipment w/Operator.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders in compliance with the specifications.
Travco Construction, Inc. FID #71-0948514 (CC expires 2/15/14)
George J. Igel & Co., Inc. FID # 31-4214570 (CC expires 2/22/13)
Total Estimated Annual Expenditure: $1,180,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, he availability of Rental of Construction Equipment w/Operator which is used for maintenance and installation of water mains, sewers, and/or appurtenant structures would be slowed, causing various city departments a delay providing essential services to the residents of the City of Columbus.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Rental of Construction of Equipment w/Operator with Travco Construction Co., and George J. Igel & Co., Inc.; to authorize the expenditure of two (2) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 20, 2012 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining optimal products/services at low prices, and 2) encouraging economic development by improving access to City bid opportunities, and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because there is a need to maintain a source for the Rental of Construction Equipment w/Operator for repairs within City Agencies this ordinance is being submitted as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of various City Agencies in that it is immediately necessary to enter into a contract for the option to purchase Rental of Construction Equipment w/Operator, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Rental of Construction Equipment w/Operator for the term ending October 31, 2014, with the option to renew for one (1) additional year subject to mutual agreement in accordance with Solicitation No. SA004582 as follows:
Travco Construction, Inc.: Awarded Lines 1, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 - $1.00
George J. Igel & Co., Inc.: Awarded Line 2 - $1.00
SECTION 2: That the expenditure of $2.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3: That for the reason stated in the preamble here to, which is hereby made a party hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.