Explanation
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects. These personnel are budgeted within, and paid from, the General Fund. These costs can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund incurred expenses more appropriate to capital improvement funding. Most recently, Ordinance No. 1591-2009, passed December 9, 2009, authorized $268,750.00 for these purposes. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours back to the proper capital project. This process can help save the General Fund over $400,000.00 per fiscal year.
Emergency action is requested so that the reimbursement of the General Fund, as projected in the First Quarter Financial Review, can occur as quickly as possible. It was impossible to present this ordinance earlier, as only recently has the bond sale/Special Income Tax certification list been completed. Up to date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This expenditure is budgeted and available within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund. This ordinance authorizes the expenditure of $432,000.00 or so much thereof as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to expend $432,000.00 or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2010 Capital Improvement Budget; to authorize the transfer of $300,000.00 within the Construction Management Capital Improvement Fund; to authorize the City Auditor to cancel the balance of certain encumbrances; to authorize an expenditure from the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; and to declare an emergency. ($432,000.00)
Body
WHEREAS, the Office of Construction Management employs personnel who are engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized; and
WHEREAS, this ordinance amends the 2010 Capital Improvements Budget; and
WHEREAS, this ordinance also authorizes a transfer within the Construction Management Capital Improvements Fund; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources for the Office of Construction Management; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to reimburse the General Fund, as projected in the First Quarter Financial Review, so that financial posting is accurate and updated, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to expend $432,000.00 or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred in connection with the capital improvements program.
SECTION 2. That the City Auditor is authorized to cancel the remaining balances on AC030471, AC027926, and DL012185.
SECTION 3. That the 2010 Capital Improvement Budget is hereby amended as follows to account for the cancellations authorized in Section 2, as well as any other cancellations that have occurred in the affected projects:
Safety/Police 30-03 and Fire 30-04 Fund 701
Project/Project # CIB Amount Revised CIB
Police Facility Renovation 330021-100000 (Voted Carryover) $72,483 $72,701
Police Heliport 330032-100000 (Voted Carryover) $0 $132
Fire Facility Renovation 340103-100000 (Voted Carryover) $219,081 $219,083
Office of Construction Management 45-27
Project/Project # CIB Amount Revised CIB
North Market Improvements 570045-100000 (Unvoted Carryover) $0 $170,000
Facility Renovations 570030-100000 (Unvoted Carryover) $342 $441,440
Municipal Court Building Renova 570043-10000 (Unvoted Carryover) $4,089 $19,756
Old Police HQ 570056-10000 (Unvoted Carryover) $0 $594
City Hall Renovations 570031-100000 (Unvoted Carryover) $23,803 $24,200
Health 50 Fund 706
Project/Project # CIB Amount Revised CIB
Westside Health Center 500504-100000 (Unvoted Carryover) $1 $596
SECTION 4. That the 2010 Capital Improvement Budget is hereby amended to account for the transfer authorized in Section 5 as follows:
Office of Construction Management 45-27
Project/Project # CIB Amount Revised CIB
Facility Renovations 570030-100000 (Unvoted Carryover) $441,440 $141,440
Facility Renovations-Staff Reimbursement 570030-100102 (Unvoted Carryover) $0 $300,000
Facility Renovations 570030-100000 (Councilmatic SIT Support) $0 $300,000
Facility Renovations-Staff Reimbursement 570030-100102 (Councilmatic SIT) $300,000 $0
SECTION 5. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27 | Fund: 733 | Project Number 570030-100000 | Project Name - Facility Renovations | OCA Code 733000|OL3: 6620 | Amount $300,000.00
TO:
Dept/Div: 45-27 | Fund: 733 | Project Number 570030-100120 | Project Name - Facility Renovations-Staff Reimbursement | OCA Code 733000 | OL3: 6620 | Amount $300,000.00
SECTION 6. That the expenditure of $432,000.00 from or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100120
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $300,000.00
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $66,000.00
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $66,000.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.