Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a professional engineering services contract awarded through the City’s Request for Proposal process with Wade Trim, Inc., for the General Engineering Consulting Services #6 Project, CIP #650260-100500, in an amount up to $500,000.00.
General Engineering Consultant (GEC) Services are necessary to provide technical and engineering assistance to the Department of Public Utilities (DPU). Initial services are for Division of Sewerage and Drainage (DOSD) facilities. Additional DPU facilities may be added in the future. The GEC services may include the following tasks for small projects: investigations, inspections and evaluations of existing conditions, surveying, preparation of engineering or architectural drawings and specifications, review of contractors’ submittals including shop drawings, maintenance and operation (M&O) manuals, and Standard Operating Procedures (SOPs). The GEC services may also include assistance with new equipment or systems start-up and commissioning, instrumentation & control (I&C) work such as Human Machine Interface (HMI) and Programmable Logic Controller (PLC) programming, uploading documents onto the City’s Project Management Information System (PMIS), computerized maintenance software, preparation of record plan drawings for small projects, technical assistance in the preparation of Facilities/Equipment Maintenance (FEM) documents, and other similar related tasks.
The community area is “99 - City-Wide”.
TIMELINE & FUTURE MODIFICATION(S):
Wade Time, Inc. will begin work after the notice to proceed is given upon execution of this contract. The contract duration is for three years starting upon the date of Contract Execution. There are two planned modifications to add funding for future years of the contract.
ESTIMATED COST OF PROJECT:
The original contract amount will be for $500,000.00. Two additional contract modifications are anticipated at this time.
Cost summary:
Original Contract (current) $500,000.00
Proposed Modification # 1 $500,000.00
Proposed Modification #2 $500,000.00
CONTRACT TOTAL $1,500,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The performance of this project’s activities to provide engineering and technical services at DPU facilities will help them maintain peak operational performance. If left unperformed, the required work could become larger and more expensive that could produce a major impact to the budget. No community outreach is considered for this project.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 5/24/24. Four proposals were received:
Name C.C. No. Exp. Date City/State Status
Wade Trim, Inc. CC040053 11/29/25 Columbus, OH MAJ
Burgess & Niple, Inc. CC004425 1/10/26 Columbus, OH MAJ
Geotechnology, LLC CC044670 3/24/25 Columbus, OH MAJ
GPD Group CC006560 5/24/25 Columbus, OH MAJ
Three proposals were deemed responsive, Geotechnology’s proposal was deemed non-responsive as they did not meet the City’s MBE/WBE Program requirements. An evaluation committee reviewed the proposals and recommended that the General Engineering Consulting Services #6 Project be awarded to Wade Trim, Inc.
Wade Trim, Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Wade Trim, Inc.’s contract compliance number is CC040053 and expires 11/29/2025.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15%. This contract provides a “task order” type contract to augment existing engineering personnel within the Sanitary Treatment Engineering Group, Division of Sewerage & Drainage on an as-authorized, as needed basis for General Engineering Consulting Services #6. The tasks are not specified but the consultant is required to meet the City of Columbus MBE/WBE Program goal of 15%. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the terms and conditions of the bid documents.
As part of their proposal, Wade Trim, Inc. has proposed the following three subcontractors to perform contract work:
Company Name City/State ODI Certification Status
DLZ Ohio, Inc. Columbus, Ohio MBE
Advanced Engineering Consultants, Ltd Columbus, Ohio MBE
Resource International, Inc. Columbus, Ohio WBE
The certification of the above listed companies was in good standing at the time the contract was awarded.
6. FISCAL IMPACT
Funding in the amount of $500,000.00 is available and appropriated within the Sanitary Bond Fund, Fund 6109.
Title
To authorize the Director of the Department of Public Utilities to enter into a professional engineering services contract with Wade Trim, Inc., for the General Engineering Consulting Services #6 Project; and to authorize an expenditure up to $500,000.00 from the Sanitary Bond Fund. ($500,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the General Engineering Consulting Services #6 project; and
WHEREAS, a Request for Proposals (RFP) was formally advertised on the Vendor Services and Bonfire websites and opened 5/24/24; and
WHEREAS, four proposals for the General Engineering Consulting Services #6 Project were received in response to the RFP; and
WHEREAS, the evaluation committee reviewed the proposals; and recommended the contract be awarded to Wade Trim, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with Wade Trim, Inc. for the General Engineering Consulting Services #6 project; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Bond Fund, Fund 6109, to pay for the contracted services for the project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the General Engineering Consulting Services #6 Project with Wade Trim, Inc., 100 E. Campus View Blvd. Suite 250, Columbus, OH 43235, for an expenditure up to $500,000.00, in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.