City of Columbus - File #: 0357-2006

• File #: 0357-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/13/2006
• In control: Administration Committee
• On agenda: 3/6/2006
• Final action: 3/8/2006
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building; to authorize the expenditure of $112,200.00 from the General Fund, and to declare an emergency. ($112,200.00)

Date	Ver.	Action By	Action	Result
3/8/2006	1	CITY CLERK	Attest
3/7/2006	1	MAYOR	Signed
3/6/2006	1	Columbus City Council	Approved
3/6/2006	1	COUNCIL PRESIDENT	Signed
2/23/2006	1	CITY ATTORNEY	Reviewed and Approved
2/23/2006	1	Finance Drafter	Sent to Clerk's Office for Council
2/22/2006	1	ODI DIRECTOR	Reviewed and Approved
2/22/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	Auditor Reviewer	Reviewed and Approved
2/21/2006	1	CITY AUDITOR	Reviewed and Approved
2/21/2006	1	Finance Drafter	Sent for Approval
2/21/2006	1	EBOCO Reviewer	Reviewed and Approved
2/17/2006	1	Finance Reviewer	Reviewed and Approved
2/17/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2006	1	Finance Drafter	Sent for Approval
2/13/2006	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND:  This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance in the amount of $112,200.00 for custodial services at the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue.  The contract renewal is the third of four possible renewal options with AA Programmed Janitorial and Building Maintenance.  The contract was originally authorized by Ordinance Number 0025-2003, passed on January 13, 2003 and renewed by Ordinance 0361-2004, passed on March 9, 2004 and Ordinance 0214-2005, passed March 2, 2005.  This renewal shall continue the contract from March 1, 2006 through February 28, 2007.  

Emergency action is requested so that custodial services may continue without interruption.  

Fiscal Impact:  The Facilities Management Division budgeted $112,200.00 in 2006 for custodial services at the Fire Training Academy and Fire Administration Building.  The Division spent $99,000.00 in 2004 and $110,000.00 in 2005.  AA Programmed Janitorial and Building Maintenance, Contract Compliance Number 31-1190027, expiration date 03/25/2008, is a minority business entity.

Title

To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building; to authorize the expenditure of $112,200.00 from the General Fund, and to declare an emergency. ($112,200.00)

Body

WHEREAS, the Facilities Management Division originally solicited bids on October 15, 2002, for the custodial services contract for the Fire Training Academy and Fire Administration Building, and

WHEREAS, the Facilities Management Division recommended AA Programmed Janitorial and Building Maintenance as the most responsive and responsible bid, and

WHEREAS, Ordinance No. 0025-2003, passed by Council on January 13, 2003, authorized the original contract for the Facilities Management Division with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building, and;

WHEREAS, the Facilities Management Division respectfully requests to extend the contract with AA Programmed Janitorial and Building Maintenance for one year beginning March 1, 2006, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building, to ensure the cleanliness of the buildings without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:  

SECTION 1.  That the Finance and Management Director is hereby authorized to extend a contract with AA Programmed Janitorial and Building Maintenance for custodial services at the Fire Training Academy and Fire Administration Building from March 1, 2006, through February 28, 2007.     

SECTION 2.   That the expenditure of $112,200.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 45-07

Fund: 010

OCA Code: 450041

Object Level 1: 03

Object Level 3: 3396

Amount: $112,200.00

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.