Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract with Barr and Prevost for the Arterial Street Rehabilitation - North High Street Flint Road to County Line project in an amount up to $70,000.00.
This contract has been utilized for the design of this project which consists of the widening North High Street from Flint Road to the County Line by one lane each direction to match Ohio Department Of Transportation's(ODOT) interchange reconstruction project at SR23 and I-270. Project improvements include sidewalk, multi-use path, construction and replacement of traffic signals, and utility relocations.
During the coordination of the design of this project with ODOT's North Central Outerbelt project, a 1,700 foot long overlap between the two projects was identified. The City and ODOT requested that the Transportation Review Advisory Council(TRAC) committee allow the two projects be constructed as one (both projects are TRAC funded) which reduces the waste caused by the overlapping sections and the inconvenience to the public by decreasing the time of construction as the corridor will now experience one project instead of two. The TRAC committee approved this change which requires the City's project to be designed as a project to be bid by ODOT with the North Central Outerbelt project. This modification is required to modify the plans to ODOT requirements and specifications to allow it to be bid by ODOT as an ODOT project.
The original contract amount was $209,840.00. Contract number CT-17926 was authorized by ordinance 3088-1996.
Modification Number 1 for $50,000.00 was authorized by ordinance 1141-2004 to update the plans to the current specifications and revise for topography changes.
Modification Number 2 for $44,817.00 was authorized by ordinance 1689-2005 to design a right turn lane from southbound High Street to westbound Lazelle Road and to add sidewalk and curb ramps along the west side of High Street.
Modification Number 3 for $23,084.00 was authorized by ordinance 1846-2007 to revise the plans to meet new EPA regulations and to change the sidewalk on the east side of High Street to a multi-use trail.
Modification Number 4 for $132,319.23 was authorized by ordinance 0186-2010 to modify the design to meet federal requirements as required by Transportation Review Advisory Council (TRAC) grant. This grant funds $6 million of the $6.7 million estimated construction cost.
The amount of this modification, Number 5, is $70,000.00
The total contract amount including this modification is $530,060.23
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Barr and Prevost.
2. CONTRACT COMPLIANCE
Barr and Prevost's contract compliance number is 311347309.
3. EMERGENCY DESIGNATION
Emergency action is requested to upgrade the plans to ODOT specifications and requirements at the earliest time in order to meet the ODOT schedule for the project.
4. FISCAL IMPACT
The amount of this modification is $70,000.00. Funding for this modification is budgeted and available within the Streets and Highways G.O. Bonds fund.
Title
To authorize the Director of Public Service to execute a professional service contract modification with Barr and Prevost to modify the plans to ODOT requirements and specifications for the Arterial Street Rehabilitation - North High Street Flint Road to County Line project; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of up to $70,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, contract CT-17926 for the design of the North High Street - Flint Road to Delaware County Line project was authorized by Ordinance 3088-1996 passed December 16, 1996, executed January 13, 1997, and approved by the City Attorney on January 16, 1997; and
WHEREAS, ordinance 1141-2004 authorized modification number 1 for $50,000.00 to update the plans to the current specifications and revise for topography changes; and
WHEREAS, ordinance 1689-2005 authorized modification number 2 for $44,817.00 to design a right turn lane from southbound High Street to westbound Lazelle Road and to add sidewalk and curb ramps along the west side of High Street; and
WHEREAS, ordinance 1846-2007 authorized modification number 3 for $23,084.00 to revise the plans to meet new EPA regulations and to change the sidewalk on the east side of High Street to a multi-use trail; and
WHEREAS, ordinance 0186-2010 authorized modification number 4 for $132,319.23 to modify the design to meet federal requirements as required by Transportation Review Advisory Council (TRAC) grant. This grant funds $6 million of the $6.7 million estimated construction cost; and
WHEREAS, the Director of Public Service has identified the need to modify this contract with Barr and Prevost to modify the plans to ODOT requirements and specifications to allow it to be bid by ODOT as an ODOT project; and
WHEREAS, a satisfactory proposal has been received from Barr and Prevost for this modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the design services contract should be modified immediately in order to maintain the established project schedule, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE CONCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a professional services contract modification for the Division of Design and Construction with Barr and Prevost, 2800 Corporate Exchange Drive, Suite 240, Columbus, Ohio 43231, in an amount up to $70,000.00 for engineering services associated with the Arterial Street Rehabilitation - North High Street Flint Road to County Line project.
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
Transfer From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-160275 / Bridge Rehabilitation - Front Street South of Nationwide / 06-6600 / 740275 / $.03
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street Flint Road to County Line project / 06-6600 / 741313 / $.03
SECTION 3. That for the purpose of paying the cost of this contract modification, the sum of up to $70,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street Flint Road to County Line project / 06-6682 / 741313 / $70,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this contract modification is entered into pursusant to Section 329.16 of the Columbus City Codes, 1959.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.