Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a design contract on behalf of the Office of Construction Management with Burgess & Niple, Inc. to remediate the groundwater flooding on the current drainage system by installing a monitoring well and to run additional soil testing at Fire Station 15, 1800 E. Livingston Avenue. This project will include testing, engineering, design, and construction administration, including the design of dewatering wells to draw the water table down around the Fire Station and the design of interior perimeter drains to control groundwater.
The Department of Finance and Management, Office of Construction Management, solicited a request for Proposals for the assessment of Fire Station 15 Groundwater Remediation Design and the project was formally advertised on the Vendor Services website. On May 11, 2020 the City received three (3) responses (1 FBE, 1 MBR) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
Company City AS1/FBE/MBE
Burgess & Niple, Inc. Columbus EBOCC
DLZ Architecture, LLC Columbus MBR
Resources International, Inc. Columbus FBE
Burgess & Niple, Inc. received the highest score by the Evaluation Committee. The Office of Construction Management is recommending the contract award to Burgess & Niple, Inc.
Burgess & Niple, Inc. Contract Compliance No. 31-0885550, expiration date February 21, 2022.
Emergency action is requested so that the contractor may begin work as soon as practical to resolve the groundwater issue.
Fiscal Impact: This legislation authorizes an expenditure of $218,186.71 from the Safety Voted Bond Fund with Burgess & Niple, Inc, for testing, construction administration and dewatering wells related to correcting the high water table at Fire Station 15, 1800 E. Livingston Avenue. These funds are budgeted within the Public Safety capital budget.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Burgess & Niple, Inc. for testing, construction administration, and design of a dewatering system related to correcting the high water table at Fire Station 15; to authorize the expenditure of $218,186.71 from the Safety Voted Bond Fund; and to declare an emergency. ($218,186.71 )
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize transfers between projects within the Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for testing, construction administration, and design of a dewatering system related to correcting the high water table at Fire Station 15, 1800 E. Livingston Avenue; and
WHEREAS, three firms submitted bids on May 11, 2020 and Burgess & Niple, Inc. achieved the highest score from the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $218,186.71 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Burgess & Niple, Inc. for engineering design services related to the high water table at Fire Station 15, 1800 E. Livingston Avenue so that work may begin as soon as practical to resolve the groundwater issue, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Project Name / Project Number / Current Authority / Revised Authority/Difference
Fund 7701
Fire Station #16/P340153-100000/ $429,015 /$210,828/($218,187)
FS#15 Ground Water Design/P340163-100001/ $0.00 / $218,187 / $218,187
SECTION 2. That the transfer of $218,186.71, or so much thereof as may be needed is hereby authorized within Fund 7701 (Safety Voted Bond Fund), in Object Class 06- Capital Outlay per the account codes in the attachment to this ordinance
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Burgess & Niple, Inc. for assessment and design services related to correcting the high water table by diverting and redirecting the water away from Fire Station 15, 1800 E. Livingston Avenue.
SECTION 4. That the expenditure of $218,186.71, or so much thereof that may be necessary in regards to the action authorized in SECTION 3 is hereby authorized in the Safety Voted Bond Fund, Fund 7701 in Object Class 06 - Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.