Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts, for electrical distribution materials, with the vendors listed below. The Division of Power and Water would like to establish Purchase Orders, based on these contracts, to purchase electrical distribution materials needed for the Harrisburg Pike Electric Utility Relocation Project.
C.C. MBE/
Vendor UTC# C.C# Expiration FBE
McFarland Cascade Holdings FL003679 91-1277142 7/12/09 Majority
Consolidated Electrical Distrib. FL003534 77-0559191 8/30/08 Majority
It is requested that this Ordinance be handled in an emergency manner in order to purchase these items for the project that is currently underway.
FISCAL IMPACT: This legislation includes a transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund and an amendment to the 2007 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Purchase Orders with various vendors for electrical distribution materials needed for the Harrisburg Pike Electric Utility Relocation Project; for the Division of Power and Water (Power); to amend the 2007 Capital Improvements Budget; to authorize the transfer and expenditure of $113,000.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund, and to declare an emergency. ($113,000.00)
Body
WHEREAS, the Division of Power and Water would like to purchase electrical distribution materials needed for the Harrisburg Pike Electric Utility Relocation Project; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with various vendors for these items; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish Purchase Orders, for electrical distribution materials needed for the Harrisburg Pike Electric Utility Relocation Project, in an emergency manner in order to purchase these items for the project that is currently underway, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $113,000.00 within the Voted Street Lighting and Electricity Distribution Improvements Fund, Fund No. 553, Division 60-07, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
670780 | Forest Hills SL Project | 553780 | -$113,000
670771 | 69KV Line Relocation to West Substation | 670771 | +$113,000
SECTION 2. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
670780 | Forest Hills SL Project | $463,263| $350,263 | -$113,000
670771 | 69KV Line Relocation to West Substation | $122,501 | $235,501 | +$113,000
SECTION 3. That the Finance and Management Director be and is hereby authorized to establish Purchase Orders for electrical distribution materials from established Universal Term Contract, for the Division of Power and Water, Department of Public Utilities.
SECTION 4. That to pay the cost of the aforesaid contracts, the expenditure of $113,000.00, or so much thereof as may be needed, be and is hereby authorized from the Voted Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Project Number 670771, OCA Code 670771, Object Level Three 6621.
Vendor UTC# Amount
McFarland Cascade Holdings FL003679 $ 90,000.00
Consolidated Electrical Distributors FL003534 $ 23,000.00
$ 113,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.