Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with JB Roofing, a Tecta America Co., LLC for the Roof Restoration Project at 240 Parsons Avenue on behalf of the Columbus Public Health Department. This contract consists of restoration of several different types of roofing and associated flashing, caulking, insulation etc. on the Columbus Public Health facility and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications.
Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on August 31, 2022 as follows:
|
Bidder/Consultant |
Vendor Number |
FBE/MBE |
Bid Amount |
|
JB Roofing, a Tecta America Co., LLC |
CC-039554 |
EBOCC |
1,062,997.00 |
|
General Maintenance and Engineering Co |
CC-006022 |
EBOCC |
1,389,000.00 |
|
Commercial Painting, Inc. |
CC-005500 |
EBOCC |
1,659,628.00 |
JB Roofing, a Tecta America Co., LLC was the lowest responsive and responsible bidder with a bid amount of $1,062,997.00, which includes a base bid of $862,997.00 and project contingency of $200,000.00.
JB Roofing, a Tecta America Co., LLC Contract Compliance No. CC039554, expiration date September 08, 2023.
Fiscal Impact: This legislation authorizes an expenditure of $1,062,997.00 from the Health G.O. Bond Fund for the Roof Restoration Project at 240 Parsons Avenue on behalf of the Columbus Public Health Department. These funds are budgeted within the Health G.O. Bond Fund.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with JB Roofing, a Tecta America Co., LLC, for the Roof Restoration Project at 240 Parsons Avenue for the Columbus Public Health Department; to amend the 2022 Capital Improvement Budget; to authorize the transfer of $1,062,997.00 within the Health G.O. Bond Fund; and to authorize the expenditure of $1,062,997.00 from the Health G.O. Bond Fund; ($1,062,997.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for a Roof Restoration Project at 240 Parsons Avenue for the Columbus Public Health Department; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on August 31, 2022; and
WHEREAS JB Roofing, a Tecta America Co., LLC was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer of $1,062,997.00 within the Health G.O. Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure of $1,062,997.00 from the Health G.O. Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department to authorize the Finance and Management Director to enter into a contract with JB Roofing, a Tecta America Co., LLC, for the Roof Restoration Project at 240 Parsons Avenue for the Columbus Public Health Department; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with JB Roofing, a Tecta America Co., LLC ,for the Roof Restoration Project at 240 Parsons Avenue for the Columbus Public Health Department.
SECTION 2. That the 2022 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Fund 7706
Project Name / Project Number / Current Authority / Revised Authority/Difference
Columbus Public Health - 3rd & 4th Floor Renovations (Voted Carryover) / P570098-100001/ $9,000,000/$7,937,003 / ($1,062,997)
Health: 240 Parsons Ave. - Roofing (Voted Carryover)/ P570030-100022/ $0 /$1,062,997 / $1,062,997
Health: 240 Parsons Ave. - Roofing (Voted 2019 SIT)/ P570030-100022/ $2,500,000 /$1,437,003 / ($1,062,997)
Columbus Public Health - 3rd & 4th Floor Renovations (Voted 2019 SIT) / P570098-100001/ $0 /$1,062,997 / $1,062,997
SECTION 3. That the transfer of $1,062,997.00 or so much thereof as may be needed, is hereby authorized within Fund 7706 (Health G.O. Bond Fund), from Dept-Div 4550, Project P570098-100001 (Columbus Public Health - 3rd & 4th Floor Renovations), Object Class 06 (Capital Outlay) to Dept-Div 4550, Project P570030-100022 (Health: 240 Parsons Ave. - Roofing), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $1,062,997.00, or so much thereof as may be necessary, is hereby authorized in Fund 7706 (Health G.O. Bond Fund)) in Dept-Div 4550, P570030-100022 (Health: 240 Parsons Ave. - Roofing (Voted Carryover)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.