Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify a contract, on behalf of the Facilities Management Division, with Barclay Water Management for water treatment and remediation services. During the Covid-19 pandemic, occupancy levels in various facilities have been significantly reduced due to remote working by employees and reduced visitation from the general public. These reduced occupancy levels have in turn drastically lowered the throughput of water through various building’s water systems. A lower volume of water flow throughout a facility’s water system can provide an environment conducive to the growth of various water contaminants.
As such, the Facilities Management Division has partnered with the Human Resources Department, Division of Occupational Safety & Health to establish a program for the safe testing, treatment and remediation of City owned water systems. Due to Barclay Water Management’s expertise and partnership with local healthcare systems, as well as their skills, equipment, and experience it was determined that they best positioned to meet the City’s needs.
Barclay Water Management, Inc. FID: 04-2558176, CC029151, expiration April 10, 2021.
Emergency Designation: Emergency action is requested so that these water testing, treatment, and remediation services can continue without delay to safeguard the health and wellness of City employees and visitors alike.
FISCAL IMPACT: This ordinance authorizes the expenditure of $185,000.00 from the General Fund with Barclay Water Management for the treatment and remediation of various building water systems under the purview of the Facilities Management Division. This ordinance also authorizes the transfer of $185,000.00 within the General Fund. Federal CARES Act funding is not being requested due to the current expiration date for these funds of December 31, 2020. These water treatment and remediation services are anticipated to last twelve months from onset, which will place the term for this contract well past the end of the current calendar year.
Title
To authorize the Finance and Management Director to modify a contract with Barclay Water Management, Inc. for the treatment and remediation of water systems under the purview of the Facilities Management Division; to authorize the transfer of $185,000.00 within the General Fund; to authorize the expenditure of $185,000.00 from the General Fund; to waive the competitive bidding provisions of Columbus City Code; and to declare an emergency. ($185,000.00)
Body
WHEREAS, due to the Covid-19 pandemic, occupancy levels in various facilities have been significantly reduced due to remote working by employees and reduced visitation from the general public; and
WHEREAS, these reduced occupancy levels have in turn drastically lowered the throughput of water through various building’s water systems, which can create an environment conducive to the growth of various water contaminants; and
WHEREAS, Barclay Water Management is the current vendor under contract with the Department of Finance and Management, Facilities Management Division and they have the necessary expertise to conduct these continued water treatment and remediation services; and
WHEREAS, the continued testing, treatment, and remediation will ensure a safe and healthy water supply to various buildings, thus ensuring the health and safety of City employees and visitors; and
WHEREAS, a waiver of the competitive bidding provisions of Columbus City Code is necessary as Barclay Water Management, Inc. has the expertise to conduct these water treatment and remediation services and is currently under contract with the Department of Finance, Facilities Management Division in such capacity; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Barclay Water Management, Inc. so that water testing, treatment, and remediation services can continue without delay to safeguard the health and wellness of City employees and visitors alike, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Facilities Management Division, with Barclay Water Management, Inc. for the testing, treatment and remediation of water systems under the purview of the Facilities Management Division.
SECTION 2. That the transfer of $185,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out, to Dept-Div 4507 Facilities Management Division, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of up to $185,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That this Council finds it is in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes, and such are hereby waived.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.