Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support, on behalf of the Departments of Public Service and Public Utilities. The original agreement (EL013749) was awarded through solicitation SA004577, and authorized by ordinance 2364-2012, passed November 12, 2012. That agreement included options to renew for two additional one year terms. This ordinance will authorize the first renewal option (year 2 of 3) for the period January 1, 2014 to December 31, 2014, at a cost of $44,286.13.
Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
In 2012, $42,390.65 was expended with DLT Solutions, LLC for the purchase of Autodesk software subscription renewals and technical support. The total cost of this ordinance is $44,286.13 bringing the aggregate contract total amount to $86,676.78. The funds for this expenditure have been identified and are available within the Department of Technology, internal service fund direct charge budget for the Departments of Public Service and Public Utilities.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 Expiration Date: 08/06/2015
Title
To authorize the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support; to authorize the expenditure of $44,286.13 from the Department of Technology, internal services fund; and to declare an emergency. ($44,286.13)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support; and
WHEREAS, the original agreement was awarded through solicitation SA004577, and most recently renewed through purchase order EL013749, by authority of ordinance 2364-2012, passed November 12, 2012; and
WHEREAS, this ordinance will authorize the first renewal option (year 2 of 3) for the period January 1, 2014 to December 31, 2014 at a cost of $44,286.13; and that this agreement may be renewed for one additional one (1) year term by mutual agreement and approval of proper City authorities; and
WHEREAS, the Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to renew an agreement with DLT Solutions, LLC for Autodesk software subscription renewals and technical support, in the amount of $44,286.13 for the term period of January 1, 2014 to December 31, 2014. This agreement may be renewed annually for one additional one (1) year term by mutual agreement and approval of proper City authorities.
SECTION 2: That the expenditure of $44,286.13 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.: 47-01| Fund: 514| Subfund: 550|OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $1,778.27 |(DPU -Electricity)
Dept./Div.: 47-01| Fund: 514| Subfund: 600|OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $11,310.97|(DPU -Water)
Dept./Div.: 47-01| Fund: 514| Subfund: 650|OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $12,681.12|(DPU -Sewers & Drains)
Dept./Div.: 47-01| Fund: 514| Subfund: 675|OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $ 3,381.63 |(DPU - Stormwater)
Dept./Div.: 47-01| Fund: 514| Subfund: 265|OCA Code: 514265| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $15,134.14|(DPS -Street Construction)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.