Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Ironside, Inc. for the Whetstone Sports Field Improvements Project. The contract amount is $1,495,471.55, with a contingency of $148,000.00, for a total of $1,643,471.55. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $1,645,471.55 being authorized by this ordinance.
This project includes grading, drainage, irrigation, and turf improvements to address ponding of water in the existing northern sports fields at Whetstone Park. By improving these fields it will allow for the fields to be used as intended with no flooding interruptions or safety concerns during the sports season. Wells and irrigation are also included in the improvements planned for these fields.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 4, 2024 and received by the Recreation and Parks Department on March 26, 2024. Bids were received from the following companies:
Ironsite, Inc. (EBE): $1,495,471.55
JLD Construction (MBE): $1,641,597.00
Boss Excavating (MAJ): non-responsive
After reviewing the bids that were submitted, it was determined that Ironsite, Inc. was the lowest and most responsive bidder. Ironsite, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Ironsite, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
Garcia Surveyors (MBE)
US Utility Contractor (MBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Ironsite, Inc.
72 Holmes Street
Galena, Ohio 43021
Ada Facemyer, (740) 695-4616
Contract Compliance Number: 005926
Contract Compliance Expiration Date: December 4, 2024
Emergency Justification: Emergency action is requested so that the construction can be completed and allow sufficient time for the turf to establish for programming that is scheduled to resume in the fall of 2025.
Benefits to the Public: This project will improve the existing fields, creating high quality sports fields for community leagues and tournaments.
Community Input/Issues: The residents and soccer leagues that utilize these fields have requested through Recreation and Parks staff that the flooding problems that have impacted play be eliminated.
Area(s) Affected: Clintonville (39)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving sports fields and improving five neighborhood parks per year.
Fiscal Impact: $1,645,471.55 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Department of Recreation and Parks to enter into contract with Ironsite, Inc. for the Whetstone Sports Field Improvements Project; to authorize the transfer of $1,645,471.55 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; to authorize the expenditure of $1,645,471.55 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($1,645,471.55)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Ironsite, Inc. for the Whetstone Sports Field Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $1,645,471.55 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,645,471.55 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Ironsite, Inc. so that the construction can be completed and allow sufficient time for the turf to establish for programming that is scheduled to resume in the fall of 2025, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Ironsite, Inc. for the Whetstone Sports Field Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $1,645,471.55 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511007-202103 / Hard Surface Improvements 2021-2022 (Voted Carryover) / $135,000 / $0 / $31,055 / $166,055 / $31,055 (to match cash)
Fund 7702 / P511007-202201 / Hard Surface Improvements 2022-2023 (Voted Carryover) / $1,599,726 / $0 / $16,509 / $1,616,235 / $16,509 (to match cash)
Fund 7702 / P511008-202001 / Roof Renovations 2020-2021 (Voted Carryover) / $0 / $0 / $71,581 / $71,581 / $71,581 (to match cash)
Fund 7702 / P511013-202003 / 2020 Playground Improvements - Phase 3 (Voted Carryover) / $0 / $0 / $36,656 / $36,656 / $36,656 (to match cash)
Fund 7702 / P511020-100000 / Renovation - General Design & Construction Management Services (Voted Carryover) / $225,000 / $0 / $38,023 / $263,023 / $38,023 (to match cash)
Fund 7702 / P511030-100000 / Tuttle Park Lower Field Improvements (Voted Carryover) / $0 / $0 / $938 / $938 / $938 (to match cash)
Fund 7702 / P511032-100000 / 2020-2021 CIP Park Lighting Program (Voted Carryover) / $0 / $0 / $72,068 / $72,068 / $72,068 (to match cash)
Fund 7702 / P511034-202201 / Main Park Sign Replacement - Phase 2 (Voted Carryover) / $65,000 / $0 / $3,396 / $68,396 / $3,396 (to match cash)
Fund 7702 / P511037-100000 / Big Run Culvert Improvements (Voted Carryover) / $74,500 / $0 / $5,500 / $80,000 / $5,500 (to match cash)
Fund 7702 / P511039-100000 / Cultural Arts Center Parking Lot and Site Improvements (Voted Carryover) / $0 / $0 / $944 / $944 / $944 (to match cash)
Fund 7702 / P511040-100000 / HVAC Improvements (Voted Carryover) / $3,989,500 / $0 / $22,980 / $4,012,480 / $22,980 (to match cash)
Fund 7702 / P511041-100000 / Shadeville Nursery Loading Area Improvements (Voted Carryover) / $74,965 / $0 / $3,800 / $78,765 / $3,800 (to match cash)
Fund 7702 / P511047-100000 / Griggs Stairs Repairs (Voted Carryover) / $53,450 / $0 / $760 / $54,210 / $760 (to match cash)
Fund 7702 / P511051-100000 / Bridge Conditions Assessment Implementation (Voted Carryover) / $325,000 / $0 / $3,948/ $328,948 / $3,948 (to match cash)
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $742,773 / $42,773 / ($42,773) / $700,000 / $0
Fund 7702 / P511007-202103 / Hard Surface Improvements 2021-2022 (Voted Carryover) / $166,055 / $31,055 / ($31,055) / $135,000 / $0
Fund 7702 / P511007-202201 / Hard Surface Improvements 2022-2023 (Voted Carryover) / $1,616,235 / $16,509 / ($16,509) / $1,599,726 / $0
Fund 7702 / P511008-100000 / Roof Improvements (Voted Carryover) / $1,001,281 / $1,001,281 / ($1,001,281) / $0 / $0
Fund 7702 / P511008-202001 / Roof Renovations 2020-2021 (Voted Carryover) / $71,581 / $71,581 / ($71,581) / $0 / $0
Fund 7702 / P511012-100000 / Street Trees - Green Initiative (Voted Carryover) / $1,319,169 / $460,494 / ($293,259) / $1,025,910 / $167,235
Fund 7702 / P511013-202003 / 2020 Playground Improvements - Phase 3 (Voted Carryover) / $36,656 / $36,656 / ($36,656) / $0 / $0
Fund 7702 / P511020-100000 / Renovation - General Design & Construction Management Services (Voted Carryover) / $38,023 / $263,023 / ($38,023) / $225,000 / $0
Fund 7702 / P511030-100000 / Tuttle Park Lower Field Improvements (Voted Carryover) / $938 / $938 / ($938) / $0 / $0
Fund 7702 / P511032-100000 / 2020-2021 CIP Park Lighting Program (Voted Carryover) / $72,068 / $72,068 / ($72,068) / $0 / $0
Fund 7702 / P511034-202201 / Main Park Sign Replacement - Phase 2 (Voted Carryover) / $68,396 / $3,396 / ($3,396) / $65,000 / $0
Fund 7702 / P511037-100000 / Big Run Culvert Improvements (Voted Carryover) / $80,000 / $5,500 / ($5,500) / $74,500 / $0
Fund 7702 / P511039-100000 / Cultural Arts Center Parking Lot and Site Improvements (Voted Carryover) / $944 / $944 / ($944) / $0 / $0
Fund 7702 / P511040-100000 / HVAC Improvements (Voted Carryover) / $4,012,480 / $22,980 / ($22,980) / $3,989,500 / $0
Fund 7702 / P511041-100000 / Shadeville Nursery Loading Area Improvements (Voted Carryover) / $78,765 / $3,800 / ($3,800) / $74,965 / $0
Fund 7702 / P511047-100000 / Griggs Stairs Repairs (Voted Carryover) / $54,210 / $760 / ($760) / $53,450 / $0
Fund 7702 / P511051-100000 / Bridge Conditions Assessment Implementation (Voted Carryover) / $328,948 / $3,948 / ($3,948) / $325,000 / $0
Fund 7702 / P517003-100000 / Whetstone Field Improvements (Voted Carryover) / $261,795 / $0 / $1,645,471 / $1,907,266 / $1,645,471
SECTION 7. For the purpose stated in Section 1, the expenditure of $1,645,471.55 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.