Explanation
BACKGROUND:
Bids were received by the Recreation and Parks Department on July 1, 2003, for the Alum Creek Trail Development: Morse Road to SR 161 as follows:
Contractor Status Amount
Shelly and Sands Majority $1,688,138.98
The Righter Co. Majority $1,812,803.71
Double Z Construction Majority $1,874,601.08
Complete General Majority $2,035,207.67
McDaniels Construction MBE $2,048,761.50
The work consists of installation of asphalt trail, underpasses, bridges, grading, concrete walks, seeding, landscaping and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Emergency action is requested to allow this project to proceed in a timely manner. This project is being constructed in conjunction with a ODOT Bikeway project.
The Contract Compliance Number for Shelly and Sands is 31-4351261.
A contingency amount of $25,782.34 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $8,000.00 (01-116).
Fiscal Impact:-
$420,000 is required and budgeted in the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
$1,301,921.32 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Shelly and Sands, Inc. for Alum Creek Trail Development: Morse Rd. to SR161, to authorize the expenditure of $1,721,921.32 from various funds, and to declare an emergency. ($1,721,921.32)
Body
WHEREAS, , bids were received by the Recreation and Parks Department on July 1, 2003, and the contract for the Alum Creek Trail Development: Morse Rd. to SR161 Project will be awarded on the basis of the lowest and best responsive and responsible bidder; now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer and expend these funds for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Shelly and Sands, for the Alum Creek Trail Development: Morse Rd. to SR161 Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $420,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund, as follows, to pay the cost thereof.
Fund Type; Grant., Dept. No.; 51-01, Fund No.; 286, Grant No.; 513023, Obj Lev. 3; 6621, OCA Code; 513023, Amount; $420,000.00
SECTION 3. That the expenditure of $1,301,921.32, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund, as follows, to pay the cost thereof.
Fund Type; Cap. Improv., Dept. No.; 51-01, Fund No.; 702, Project No.; 510316, Obj Lev. 3; 6621, OCA Code; 644526,
Amount; $1,301,921.32
SECTION 4. That for the purpose of paying for any contingencies which may occur during this project, the amount of $25,782.34 has been included in Section 3, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.