Explanation
Background: This legislation authorizes the Finance and Management Director to establish a purchase order for tire retread services for the Fleet Management Division from a previously established UTC. These services are used to replace tires on non emergency heavy duty equipment per the terms and conditions contract #FL004438. This contract expires 03/31/2013.
Contract Compliance No.: 31-1735402; expires 03/08/2014
Emergency action is requested to ensure an uninterrupted supply of tire retread services.
FISCAL IMPACT: This ordinance authorizes the expenditure of $38,000. Fleet Management purchased $100,000 worth of retreads earlier this year from Wingfoot Commercial Tires.
Title
To authorize the Finance and Management Director to establish a purchase order for the purchase of tire retreading services for Fleet Management per the terms and conditions of a previously established City UTC with Wingfoot Commercial Tire; to authorize the expenditure of $38,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($38,000.00)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bid process of the Purchasing Office and has been previously authorized by Columbus City Council; and
WHEREAS, an emergency exists to ensure an uninterrupted supply of tire retreading services, Fleet Management Division has a need to replace tires on non emergency heavy duty equipment ; and
WHEREAS, Fleet Management has reached the $100,000 threshold on the universal term contract and needs to add funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management, in that it is immediately necessary to establish a purchase order to ensure city vehicles have proper tires for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to establish a purchase order for the Fleet Management Division, per the terms and conditions of Universal Term Contracts for tire retreading services.
Section 2. That the expenditure of $38,000 or so much thereof as may be needed, be and the same is hereby authorized as follows:
Div. 45-05
Fund 513
Subfund 001
OL1: 03
OL3: 3373
OCA: 451347
Section 3. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.