Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Moody Nolan, Inc. for architectural design services for renovations and improvements to the Driving Park Recreation Center and a feasibility study for the Fairwood Pool. The design for the Driving Park Recreation Center will include a possible gym expansion, kitchen expansion, office expansion and additional classroom space. Design improvements will include updating electrical service, lighting, windows, doors, floors, HVAC upgrades (including air conditioning), and painting. In regards to the Fairwood Pool, the consultants will determine, based on a feasibility study, the best location for the new pool (either its current location or alternate locations) and replace the existing pool with a new pool that will include a zero entry pool, spray features, lap lanes, diving well, tot area and a pool house that will house lockers and restroom areas.
The cost for this project will be $650,000.00 with a contingency of $48,500.00 for a total of $698,500.00.
Proposals were advertised through Vendor Services, in accordance with City Code Chapter 329, on March 28, 2014 and received by the Recreation and Parks Department on April 17, 2014. Proposals were received from the following companies:
Status
Moody Nolan MBE
Abbot Studios MAJ
Braun & Steidl MAJ
Lean Trac MAJ
Meyers & Associates MAJ
Rogers Krajnak Arch MAJ
Schorr Architects MAJ
After reviewing the proposals that were submitted, it was determined that Moody Nolan, Inc. should be awarded the contract.
Principal Parties:
Vendor Name: Moody Nolan, Inc.
Vendor Address: 300 Spruce Street, Suite 300, Columbus, OH 43215
Vendor Contact Name and Phone: Dana Ford 614-461-4664
Contract Compliance Number: 311256984
Contract Compliance Expiration Date: April 21, 2016
Number of Columbus Based Employees: 50+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed in order to have the plans and specifications ready to bid out the project for the next construction season.
Fiscal Impact:
$698,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize the City Auditor to transfer $698,500.00 within the Recreation and Parks Bond Fund 702; to authorize and direct the Director of Recreation and Parks to enter into contract with Moody Nolan, Inc. for the Driving Park Recreation Center and Fairwood Pool Improvements Design Project; to authorize the expenditure of $650,000.00 with a contingency of $48,500.00 for a total of $698,500.00 from the Recreation and Parks Voted Bond Fund 702; to amend the 2014 Capital Improvement Budget Ordinance No.0683-2014; and to declare an emergency. ($698,500.00)
Body
WHEREAS, Proposals were advertised through Vendor Services, in accordance with City Code Chapter 329, on March 28, 2014 and received by the Recreation and Parks Department on April 17, 2014 and will be awarded to Moody Nolan; and
WHEREAS, funds are being moved to alternate projects within Funds 702 to establish correct funding locations for the Driving Park Recreation Center and Fairwood Pool Improvements Design Project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Funds 702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed in order to have the plans and specifications ready to bid out the project for the next construction season, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $698,500.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100263 (Hard Road Maintenenace Facility) 721120 6621 $198,020.03
510035-100266 (Griggs Amphitheater) 735266 6621 $50,000.00
510039-100002 (Emerald Ash Borer) 723902 6621 $6,010.14
510112-100000 (Park Acquisition - Misc.) 702112 6621 $288,200.89
510229-100001 (Bikeway Trail Safety) 722901 6621 $95,956.94
510229-100003 (Alum Creek Trail - Ohio Dominican) 722903 6621 $60,312.00
TO:
Project OCA Code Object Level 3 Amount
510035-100020 (Driving Park Recreation Center) 723520 6621 $349,250.00
510011-100019 (Fairwood Pool Improvements) 711119 6621 $349,250.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510035-100020 / Driving Park Recreation Center / $0 (Voted Carryover)
Fund 702; 510011-100019 / Fairwood Pool Improvements / $0 (Voted Carryover)
Fund 702; 510035-100263 / Hard Road Maintenenace Facility / $198,020 (Voted Carryover)
Fund 702; 510035-100266 / Griggs Amphitheater / $50,000.00 (Voted Carryover)
Fund 702; 510039-100002 / Emerald Ash Borer / $0 (Voted Carryover)
EAB Cancellations; 510039-100002; $6,011
Fund 702; 510112-100000 / Park Acquisition - Misc. / $288,200 (Voted Carryover)
Fund 702; 510229-100001 / Bikeway Trail Safety / $96,000 (Voted Carryover)
Fund 702; 510229-100003 / Alum Creek Trail - Ohio Dominican / $60,312.00 (Voted Carryover)
AMENDED TO:
Fund 702; 510035-100020 / Driving Park Recreation Center / $349,250 (Voted Carryover)
Fund 702; 510011-100019 / Fairwood Pool Improvements / $349,250 (Voted Carryover)
Fund 702; 510035-100263 / Hard Road Maintenenace Facility / $0 (Voted Carryover)
Fund 702; 510035-100266 / Griggs Amphitheater / $0 (Voted Carryover)
Fund 702; 510039-100002 / Emerald Ash Borer / $0 (Voted Carryover)
Fund 702; 510112-100000 / Park Acquisition - Misc. / $0 (Voted Carryover)
Fund 702; 510229-100001 / Bikeway Trail Safety / $43 (Voted Carryover)
Fund 702; 510229-100003 / Alum Creek Trail - Ohio Dominican / $0 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Moody Nolan, Inc. for the Driving Park Recreation Center and Fairwood Pool Improvements Design Project.
SECTION 4. That the expenditure of $698,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100020 (Driving Park Recreation Center) 723520 6621 $349,250.00
510011-100019 (Fairwood Pool Improvements) 711119 6621 $349,250.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.