Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase compost bulking materials (woodchips) for the Division of Sewerage and Drainage. These compost bulking materials are necessary on an ongoing basis for use in composting sewage sludge at the Compost facility. These compost bulking materials are divided into 3 categories as follows: 1) Whole Tree Woodchips 2) Ground Wood Pallet chips and 3) Ground Wood Waste/Yard. The term of the proposed option contract would be through November 30, 2013 with the option to renew for one (1) additional one year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on October 6, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation No. SA004111. Thirty Two (32) bids were solicited: (M1A-3, F1-0, MBR-0) Two (2) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Edwards Landclearing, Inc. CC#341112541 (expires 7-21-2013 )
Ohio Mulch Supply, Inc. CC#311120540 (expires 8-2-2013)
Total Estimated Annual Expenditure: $175,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase compost bulking materials (woodchips) for the Division of Sewerage and Drainage on an as needed basis with Edwards Landclearing, Inc. and Ohio Mulch Supply, Inc., to authorize the expenditure of two dollars to establish the contracts from the Mail, Print Services and UTC Fund. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 12, 2011 and opened responses on October 6, 2011 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Division of Sewerage and Drainage to purchase needed compost bulking materials (woodchips); and
WHEREAS, the contract will be in effect for two (2) years to and including November 30,2013, with the option to extend for One (1) additional year subject to mutual agreement of both parties: and
WHEREAS, theses compost bulking materials (woodchips) are necessary to compost sewage sludge at the Compost facility, this is being submitted for consideration; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for compost bulking materials (woodchips) for the Division of Sewerage and Drainage on an as needed basis in accordance with Solicitation No. SA004111 for the term ending November 30, 2013 with the option to extend for One (1) additional one year subject to mutual agreement of both parties as follows:
Edwards Landclearing, Inc, Item 1; Amount $1.00
Ohio Mulch supply. Inc. Items 2 & 3; Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.