Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Shelly & Sands, Inc. for the Terrace/Broad Stormwater System Improvements Project, CIP 611009-100000, and the Eureka/Steele Water Line Improvements Project, CIP 690236-100074, in the amount of $7,598,803.95.
This is a joint project between the Division of Sewerage & Drainage, Stormwater Section, and the Division of Water.
The improvements identified in the scope of work will replace water lines that have high break histories and require frequent maintenance. The stormwater portion of the project will consist of the installation of a 100-year design storm sewer along W. Broad Street and Eureka Avenue which will alleviate structural flooding. It will also include storm sewer upgrades to portions of Steele Avenue, N. Terrace Avenue and N. Richardson Avenue. The Water portion of the project will consist of water main replacement and upgrades to the mains along N. Eureka Avenue and Steele Avenue.
This project includes installation of approximately 3,650 LF of 60”-78” storm sewer main trunk, the installation of approximately 3,400 LF of 6”-8” water main and other such work as may be necessary to complete the contract, in accordance with the drawings and technical specifications.
Community Planning Area = Hilltop
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 730 calendar days from the date that a Notice To Proceed (NTP) is given by the City.
PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received seven (7) bids on January 17, 2018 from the following companies:
|
Shelly & Sands, Inc. |
$7,598,803.95 |
|
Danbert, Inc. |
$8,241,243.24 |
|
Complete General |
$8,269,856.77 |
|
Geo. Igel & Sons Inc. |
$8,923,813.18 |
|
Elite Excavating Co. |
$9,125,496.68 |
|
Trucco Construction |
$9,745,516.65 |
|
Sunesis & Construction |
$9,867,946.68 |
Pre-Qualification Status
Shelly & Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
CONTRACT COMPLIANCE NO: 31-4351261 | MAJ | Exp. 12/21/19
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Shelly & Sands Inc.
ECONOMIC / ENVIRONMENTAL IMPACT: This project will alleviate structural flooding of private property along W. Broad Street and will improve water services within the area. Both of which create economic and environmental advantages to the neighborhood by eliminating impacts and damages to the local businesses and home owners.
FISCAL IMPACT: This ordinance authorizes a transfer within of $3,309,106.45 and the expenditure of up to $6,767,071.05 within the Stormwater General Obligations Bond Fund 6204; an expenditure of up to $831,732.90 within the Water General Obligations Bond Fund 6006; and an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Shelly & Sands, Inc. for the Terrace/ Broad Street Stormwater System Improvements Project and the Eureka/Steele Water Line Improvements Project; to authorize a transfer within of $3,309,106.45 and an expenditure of up to $6,767,071.05 from the Stormwater General Obligations Bond Fund; to authorize an expenditure of up to $831,732.90 from the Water General Obligations Voted Bond Fund; and to amend the 2017 Capital Improvements Budget. ($7,598,803.95)
Body
WHEREAS, the Department of Public Utilities advertised for competitive bids for the Terrace/Broad Street Stormwater System Improvements Project and the Eureka/Steel Water Line Improvements Capital Improvement Project and received seven (7) bids on January 17, 2018; and
WHEREAS, it was determined that Shelly & Sands, Inc. should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer within of $3,309,106.45 and an expenditure of up to $6,767,071.05 from the Stormwater General Obligations Bond Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $831,732.90 from the Water General Obligations Voted Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with Shelly & Sands, Inc. for the Terrace/Broad Stormwater System Improvements Project and the Eureka/Steele Water Line Improvements Project, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with Shelly & Sands, Inc., 1515 Harmon Ave., Columbus, Ohio, for the Terrace/Broad Stormwater System Improvements, CIP 611009-100000, and the Eureka/Steele Water Line Improvements Project, CIP 690236-100074, in the amount of $7,598,803.95; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $3,309,106.45 or so much thereof as may be needed, is hereby authorized in the Stormwater General Obligations Bond Fund 6204 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $7,598,803.95 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
6204 | P610050-100000 (New) | Fountain Square SSI’s | $3,680,000 | $370,894 | -$3,309,106
6204 | P611009-100000 (New) | Terrace-Broad SSI’s | $4,300,000 | $7,609,106 | +$3,309,106
6006 | P690236-100084 (New) | E. Franklinton WL Imp's | $4,123,915 | $3,292,182 | -$831,733
6006 | P690236-100074 (New) | Eureka / Steel WL Imp's | $203,987 | $1,035,720 | +$831,733
SECTION 5. That the said firm, Shelly & Sands, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrators of the Divisions of Sewerage and Drainage and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.