Explanation
BACKGROUND: This ordinance is to modify an existing city-wide contract for the option to allow for the addition of Item 35 A through #, which include Silk-Screen, Embroidery, & Letters. Per ordinance 1840-2016 Challenger Teamwear was awarded Items 37, 38, and 39 according to the specifications of the original solicitation RFQ001472 for Wearing Apparel and will expire June 30, 2018. The City of Columbus, Recreation and Parks Department has a need to add silk-screen, embroidery, and letters costs for the purpose of imprinting on wearing apparel.
1. Amount of additional funds: The Recreation and Parks Department must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen, but the recommendation awarded only the items and not the silk-screen, embroidery, and letters costs.
3. Reason other procurement processes not used: This formal bid was opened on June 2, 2016 and the item was bid out, but was not included in the award or legislation.
4. How cost was determined: Price will be in accordance with the bid originally submitted by Challenger Teamwear. Terms and conditions are in accordance with the original contract.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of uniforms with imprinting will be slowed.
FISCAL IMPACT: No funding is required to modify the option contract. The Recreation and Parks Department or agency must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the Universal Term contract with Challenger Teamwear for the addition of Item 35 (A-E); and to declare an emergency.
Body
WHEREAS, It is necessary to modify the existing contract with Challenger Teamwear for addition of Item 35 (A-E) Silk-Screen, Embroidery, & Letters costs; and
WHEREAS, Challenger Teamwear has agreed to amend the current contract PO028437 to include Item 35 (A-E) Silk-Screen, Embroidery, & Letters costs quoted by the vendor at fixed pricing according to the terms of RFQ001472; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to modify the universal term contract with Challenger Teamwear in order to avoid a delay; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to modify the UTC with Challenger Teamwear to add Item 35 (A-E) Silk-Screen, Embroidery, & Letters costs.
SECTION 2. That PO028437 is modified to include the additional items as follows:
Challenger Teamwear, Item 35 (A-E) Silk-Screen, Embroidery, & Letters costs
SECTION 3. All other terms and conditions of the contracts remain the same.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor.