Explanation
Background: Manual side loading collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of four (4) 17 cubic yard manual side loading trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on December 9, 2004 (solicitation #SA001365GRW). Bids were received from the following majority vendors:
Cab and Chassis Vendor / Unit Bid / Unit Price
Center City International / 2005 International 7400 4X2 SBA / $49,320.00
Fyda Freightliner Columbus, Incorporated / 2005-6 Freightliner M2-106V / $60,566.00
Graham Ford, Incorporated / 2005 Sterling Acterra / $62,278.00
Great Lakes Service Center, Incorporated / 2005 Crane Carrier LDT2 / $97,000.00
Body Vendor / Unit Bid / Unit Price
Bell Equipment Company of Ohio / G&S Products MP-8120D / $48,708.00
Best Equipment Company, Incorporated / 2005 LaBrie Expert 2000 / $62,093.00
Center City International / 2005 Shu-Pak S109-17 / $86,352.00
Schodorf Truck Body and Equipment Company, Incorporated / Shu-Pak S107-17 / $86,352.00
Combined Cab and Chassis and Body Bids
Best Equipment Company, Incorporated / International 7400 and 2005 LaBrie Expert 2000 / $134,676.00
Center City International / International 7400 and LaBrie / $137,535.00
Graham Ford, Incorporated / Sterling Acterra and Shu-Pak / $142,067.00
The complete refuse collection truck consists of the cab, chassis and body. The division can buy these components piecemeal or as a complete unit at its option. Therefore, the Refuse Collection Division recommends the purchase of the cab and chassis from Fyda Freightliner Columbus, Incorporated (contract compliance number 31-0789102 expiring November 27, 2005) and the separate refuse body from Bell Equipment Company of Ohio (contract compliance number 38-1941706 (expiring August 15, 2006), as the lowest, best, most responsive and most responsible bids. The total cost of the complete truck using this configuration is $111,285.25 per unit (including the extended one year cab/chassis warranty at $758.00 per unit [$3,032.00 total] and one diagnostic computer at $5,013.00). The purchase of four (4) units is recommended at a total cost of $445,141.00.
The bid from the low bidder on the cab and chassis, Center City International Trucks, Incorporated, was judged to be non-responsive in that it failed to meet the specification that the unit be equipped with right hand drive.
Fiscal Impact: The Refuse Collection Division budgeted $10.1 million in the 2004 Capital Improvements Budget for refuse collection vehicles and containers. All but $392,112.00 has already been legislated by the division. This amount is budgeted and available within the 2004 Capital Improvement Budget in the 1995, 1999 Voted Refuse Collection Fund. This ordinance authorizes the expenditure of $445,141.00. The difference between these amounts, $53,029.00, is appropriated within and transferred from the Special Income Tax Fund. This funding method is a temporary measure and this amount will be restored to the Special Income Tax Fund subsequent to the next note/bond sale for refuse collection equipment. This ordinance amends the 2004 Capital Improvements Budget to reflect this $53,029.00 expenditure as this amount is beyond the original 2004 CIB authorization. The division last purchased manual side loading trucks in 2003 when three (3) units were purchased for $367,728.00 as authorized by Ordinance 2235-2003 passed by City Council November 17, 2003.
Emergency action is requested to expedite the receipt of these new trucks that have a long delivery lead-time.
Title
To amend the 2004 Capital Improvements Budget; to appropriate and authorize the City Auditor to transfer $53,029.00 from the Special Income Tax Fund to the 1995, 1999 Voted Refuse Collection Fund; to authorize the Finance Director to enter into contract with Fyda Freightliner Columbus, Incorporated, and Bell Equipment Company of Ohio for the purchase of manual side loading refuse collection cabs and chassis and truck bodies, respectively, that collectively compose four (4) complete manual side loading refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $445,141.00 from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($445,141.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire manual side loading refuse collection trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA001365GRW were opened on December 9, 2004; and
WHEREAS, the purchase of these vehicles constitutes part of this division's scheduled vehicle replacement program and is a budgeted expense within the division's 2004 capital improvement budget; and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be amended as follows:
Public Service / Refuse Collection
Project / Current CIB Amount / Amendment Amount / CIB as Amended
Mechanized Collection Equipment / $10,999,531 / $53,029 / $11,052,560
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $53,029.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500 and OCA Code 920023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the 1995, 1999 Voted Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $53,029.00 is hereby appropriated within Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644419 and Project 520001 to purchase four (4) manual side loading refuse collection trucks for the Refuse Collection Division.
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 3 above and said funds are hereby deemed appropriated for such purpose.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 3 above.
SECTION 8. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 9. That the Finance Director be and hereby is authorized to enter into contract with Fyda Freightliner Columbus, Incorporated, for the purchase of four (4) manual side loading refuse collection truck cabs and chassis for the Refuse Collection Division at a cost not to exceed $250,309.00.
SECTION 10. That the Finance Director be and hereby is authorized and directed to enter into contract with for Bell Equipment Company of Ohio the purchase of four (4) manual side loading refuse collection truck bodies for the Refuse Collection Division at a cost not to exceed $194,832.00.
SECTION 11. That the expenditure of $445,141.00, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 to pay the cost thereof.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.