Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Traffic Pedestal Poles with Path Master, INC. The Division of Traffic Management is the user for Traffic Control Products. Traffic Pedestal Poles are used as supports for traffic signals. The term of the proposed option contract would be approximately two (2) years, expiring September 30th, 2028, with the option to renew for two (2) additional one (1) year extensions or portion thereof. The Purchasing Office opened formal bids on September 10th, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Codes Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ033524). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Path Master, Inc, CC# 006583 expires 12/24/2026, Items 1-17, 20 & 21, $1.00
No bids were received on items #18 & 19. These will need to be bid as needed.
Total Estimated Annual Expenditure: $30,000.00, Division of Traffic, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the old UTC has expired and it is needed to provide materials for the Division without delay.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Traffic Pedestal Poles with Path Master, Inc; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Traffic Pedestal poles UTC will provide for the purchase of signal poles, bases, clamps and transformer bases used to install traffic signals throughout the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 10th, 2026 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Traffic Pedestal Poles to ensure the ability to purchase traffic pedestal poles for construction projects as the previous contract has expired and it is needed to provide materials for the Division without delay, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Traffic Pedestal Poles in accordance with Request for Quotation RFQ033524 for a term of approximately 2 years, expiring September 30th, 2028, with the option to renew for two (2) additional one (1) year extensions or portion thereof, as follows:
Path Master, Inc, Items 1-17,20 & 21, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.