Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Centrex Telephone and Transport Services for the Department of Technology, the largest user, to and including December 31, 2006. A contract was established July 1, 1988 pursuant to the sole source provisions of Chapter 329 of the Columbus City Code. The modification has been negotiated with our current provider, SBC Ameritech (contract compliance is 36-258076.) The company is not listed on the Auditor of State Findings for Recovery Database. The company is not listed on the Federal Excluded Parties Listing.
1. Amount of additional funds: No additional funding is required to modify the contract by extending the expiration date. However, City agencies will expend approximately $ 2.4 million for the telephone and transport services annually. This figure includes negotiated discounts that benefit the City.
2. Reason additional needs were not foreseen:
The Department of Technology has determined that alternate technologies being offered for the transmission of voice and data sevices are not yet mature enough to allow for an RFP process to go forward to seek a solution for the City's telephone and data transmission services. This contract modification will allow additional time for technologies such as Voice Over Internet Protocol and Centrex Internet Protocol to mature.
3. Reason other procurement processes not used: The same product is required as originally bid, however, additional discounts and provisions have been negotiated.
4. How cost was determined: The cost, terms and conditions were negotiated with the contractor.
FISCAL IMPACT: No funding is required to extend the option contract. Each city agency must establish/utilize their own funding for their estimated expenditures. Where the annual expenditure exceeds $100,000 by agency, they will seek City Council and Mayor approval for such expenditures.
These services are vital to our continued operations. In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Centrex Telephone and Transport Services with SBC Ameritech; to waive the City Code provisions regarding formal competitive sealed bidding; and to declare an emergency. (AMENDED BY ORD. 0807-2005 PASSED 05/02/2005)
Body
WHEREAS, the City requires telephone and transport services to support vital communication services; and
WHEREAS, The City's Department of Technology has determined that alternate technologies being offered for the transmission of voice and data sevices are not yet mature enough to allow for an RFP process to go forward to seek a solution for the City's telephone and data transmission services; and
WHEREAS, SBC has agreed to extend CT 09759 to and including December 31, 2006; and
WHEREAS, This contract modification will allow additional time for technologies such as Voice Over Internet Protocol and Centrex Internet Protocol to mature; and
WHEREAS, The City's Centrex telephone and transmission services contract must be extended in order to provide an uninterrupted supply of vital communication services and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend CT 09759 for an option to purchase Centrex Telephone and Transport Services to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend CT 09759 with SBC Ameritech 36-3251481 to and including Decmember 31, 2006.
SECTION 2. That in accordance with Section 329.27 (Waiver of Regulations) of the Columbus City Codes, The Columbus City Council finds it in the best interest of the City to waive formal competitive sealed bid requirements of Chapter 329.06 (b) and does hereby waive this section of the City Code for the purpose of modifying this contract
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.