Explanation
BACKGROUND: For the option to establish seven (7) UTC contracts for Emergency Repair Contractors for Low-Income Residents for the Department of Development, Housing Division. The term of the proposed option contracts would be two (2) years, expiring March 30, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 21, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003454. Ninety-two (92) bids were solicited: (MBR-1, M1A-4, F1-2). 8 bids were received. The solicitation consists of 4 types of work to be performed - Stairway/Platform Lifts, Plumbing, HVAC, and Electrical, with multiple awards in groups that historically have greater demand. Award is being recommended to the low bidders in all groups. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Stairway/Platform Lifts - No Award. No bids received.
Plumbing -All About Drains, CC#279482908, expires 11/10/2010, $1.00
Plumbing -ABC Gas Repair, CC#310947284, expires 2/3/2012, $1.00
Plumbing & HVAC -Alternative Energy Concepts, CC#270917116, expires 11/16/2011, $1.00
Plumbing & HVAC -Capital Plumbing and Mechanical, CC#200557202 expires 10/21/2010, $1.00
HVAC -Ohio Mechanical, CC#311676592, expires 12/29/2011, $1.00
HVAC -American Mechanical Group, CC#371480212, expires 2/23/2012, $1.00
Electrical -Union Electric, CC#311708186, expires 1/23/2011, $1.00
Total Estimated Annual Expenditure: $400,000.00.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Department Director to enter into seven (7) contracts for the option to obtain Emergency Repair Contractors for Low Income Residents with All About Drains, ABC Gas Repair, Alternative Energy Concepts, Capital Plumbing, Ohio Mechanical, American Mechanical Group, and Union Electric & Communications; to authorize the expenditure of $7.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($7.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 21, 2010 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Emergency Repair Contractors for Low Income Residents, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into seven (7) contracts for the option to purchase Emergency Repair Contractors for Low Income Residents, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Emergency Repair Contractors for Low Income Residents for the term ending March 30, 2012 with the option to extend for One (1) additional year in accordance with Solicitation No. SA003454 as follows:
Plumbing Only -All About Drains $1.00
Plumbing Only -ABC Gas Repair $1.00
Plumbing & HVAC -Alternative Energy Concepts $1.00
Plumbing & HVAC -Capital Plumbing and Mechanical $1.00
HVAC Only -Ohio Mechanical $1.00
HVAC Only -American Mechanical Group $1.00
Electrical Only -Union Electric & Communications $1.00
SECTION 2. That the expenditure of $7.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.