Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Current and Potential (Voltage) Transformers for Electrical Distribution for The Division of Power to replenish stock for maintenance of new customer installations and to maintain existing customers within the City's electrical distribution system.
The Purchasing Office advertised and solicited competitive bids for the purchase of Current and Potential (Voltage) Transformers for Electrical Distribution for the Division of Power in accordance with Section 329.06 (SA005616). Eighty-two (82) vendors were solicited: seventy-eight (78) MAJ; two (2) MBR; one (1) AS1 and one (1) M1A. Six (6) MAJ bids were received and opened on October 16, 2014.
The Division of Power recommends awards to be made to the lowest responsive and responsible and best bidders.
Arteche USA's was the lowest bid for Item 1, however, they have been deemed non-responsive due to their quote being valid for only 30 days. The Division of Power required the quote be valid for 180 days from bid opening date.
Rosati Sales, Inc. for Items 6, 11 and 12 for an award amount of $24,564.75.
Wesco Distribution, Inc. for alternate Items 2, 3, 4, 5, 7, 8 and 9 for an award amount of $16,506.00.
Power Line Supply Company for Items 1 and 10 for an award amount of $7,063.96.
It should be noted that the City reserves the right to adjust order quantities to fit within budget constraints and the Division of Power has elected to increase and decrease some quantities.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Suppliers and Contract Compliance:
Rosati Sales, Inc. #34-1821724 Exp 7/22/16
Wesco Distribution, Inc. #25-1723345 Exp 7/3/15
Power Line Supply Company #38-1783949 Exp 5/12/16
FISCAL IMPACT: There is sufficient budget authority for the purchase of Current and Potential Transformers for Electrical Distribution in the 2014 Electricity Operating Fund budget.
The Division of Power spent $0.00 in 2013.
The Division of Power spent $0.00 in 2012.
Title
To authorize the Finance and Management Director to enter into contracts with Rosati Sales, Inc., Wesco Distribution, Inc., and Power Line Supply Company for the purchase of Current and Potential (Voltage) Transformers for Electrical Distribution for the Division of Power; to authorize the expenditure of $48,134.71 from the Electricity Operating Fund. ($48,134.71)
Body
WHEREAS, the Department of Public Utilities, Division of Power has a need to purchase Current and Potential (Voltage) Transformers for Electrical Distribution to replenish stock for maintenance of the new installations and to maintain existing customers within the City's electrical distribution system; and
WHEREAS, the Purchasing Office received and opened formal bids on October 16, 2014; and
WHEREAS, it is recommended that the following contracts be awarded to Rosati Sales, Inc., Wesco Distribution, Inc., and Power Line Supply Company based upon the lowest, responsive, responsible and best bids; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public utilities to purchase Transformers for use by the Division of Power, for the preservation of the public, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into contracts to purchase Current and Potential (Voltage) Transformers for Electrical Distribution based upon the lowest, responsive, responsible and best bids received October 16, 2014, SA005616:
Rosati Sales, Inc., 815 E. Tallmadge Ave. for a total award amount of $24,564.75, Wesco Distribution, Inc., 1255 Danner Drive, Aurora, OH 44202 for a total award amount of $16,506.00, and Power Line Supply, 1403 Neubrecht Road, Lima, OH 45801 for a total award amount of $7,063.96.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That to pay the cost of the aforesaid purchase, the expenditure of $48,134.71 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 600742
Object Level Three Code 2246
$48,134.71
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.