Explanation
BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with Gartner, Inc., utilizing State Term Contract -STS-033, #533904-1, with an expiration date of 3/31/2013, authorized for the city's use by Ordinance No. 582-87; for subscription-based technology research services. The research services are used by DoT to access information on industry best practices and keep abreast of industry-leading technology solutions that can address the business needs of its department customers. Gartner is the premier provider of third party objective research used to inform IT investments and service planning. In March 2011 the DoT utilized these same services with Gartner, Inc., (purchase order DE089352), providing service through June 30, 2011. This request will provide subscription services from July 1, 2011 through June 30, 2012, at a cost of $29,670.99.
FISCAL IMPACT: Earlier this year, (2011) $9,890.33 was encumbered for subscription based research and related services from Gartner, Inc., which provided services through June 30, 2011. This request will provide service for a one (1) year term from July 1, 2011 through June 30, 2012 at a cost of $29,670.99. Funds have been budgeted and are available within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $39,561.32.
EMERGENCY: Emergency destination is requested in order to continue services without interruption.
CONTRACT COMPLIANCE:
Vendor Name: Gartner, Inc. CC #: 04-3099750 Expiration Date: 12/22/2012
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Gartner, Inc. from a State Term Contract to acquire subscription-based technology research services; and to authorize the expenditure of $29,670.99 from the Department of Technology Internal Services Fund; and to declare an emergency. (29,670.99)
Body
WHEREAS, this purchase will provide research services for the Department of Technology to access information on industry best practices and keep abreast of industry-leading technology solutions that can address the business needs of department customers for a one (1) year term of July 1, 2011 through June 30, 2012, and
WHEREAS, this purchase will provide subscription-based technology research services utilizing State Term Contract STS-033, #533904-1, expiration 3/31/2013 at a cost of $29,670.99, and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Gartner, Inc. from a State Term Contract (STS-033, #5339041, exp. 3/31/13) for subscription based technology research services for the daily operation, activities, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with Gartner, Inc., from a State Term Contract (STS-033, #5339041, expiration date: 3/31/2013) to acquire subscription based technology research services, with a term period of July 1, 2011 through June 30, 2012, in the amount of $29,670.99.
SECTION 2: That the expenditure of $29,670.99 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470205|OBJ. Level 1: 03|OBJ. Level 3: 3332|Amount: $29,670.99|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.