header-left
File #: 1446-2012    Version: 1
Type: Ordinance Status: Passed
File created: 6/22/2012 In control: Public Utilities Committee
On agenda: 7/16/2012 Final action: 7/18/2012
Title: To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc.; for the Cooke Road 20" Water Line Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure up to $103,355.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($103,355.00)
Attachments: 1. ORD 1446-2012 Information, 2. ORD 1446-2012 Sub ID, 3. ORD 1446-2012 map
Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc.  This contract was originally procured to provide construction administration and construction inspection services for sanitary and water system projects during the fiscal years of 2011 - 2013.  The funds approved within this legislation will provide for payment of services that are needed to conclude ongoing construction projects.
This modification (Mod #1) will increase the contract by an additional $103,355.00 for Construction Administration and Construction Inspection Services for the Division of Power and Water's Cooke Road 20" Water Line Improvements Project, Contract No. 2006.
1.1. Amount of additional funds to be expended:  $103,355.00
Original Contract Amount:      $ 510,000.00 (EL011868)        
Modification 1 (current)      $ 103,355.00
Total (Orig. + Mod 1)      $ 613,355.00
1.2. Reasons additional goods/services could not be foreseen:   
The modification was anticipated and explained in the original legislation (Ordinance No. 0471-2011).  This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:  
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
Cost proposals were provided by DLZ Ohio, Inc., and reviewed by the Division of Power and Water and were deemed acceptable.
2.  MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013.  This ordinance will authorize an expenditure up to $103,355.00 for one water project.  The Department anticipates requesting additional appropriations to this contract during the 2012 and 2013 fiscal years, through planned contract modifications duly authorized by City Council.  Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council.  
 
3.  CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 2/22/13
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
4.  EMERGENCY DESIGNATION:  Ordinance No. 1419-2012 is currently in process for the construction of this roadway, which is designated as emergency due to construction needing to be completed while schools are on summer break; the roadway serves at least 2 different schools and will need to be completely shut down.  Emergency legislation is being requested so construction administration and construction inspection services are available when the contractor is ready to begin construction; the project cannot commence until the City has secured the necessary CA/CI services.  
 
5.  FISCAL IMPACT:  A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2012 Capital Improvements Budget.
 
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc.; for the Cooke Road 20" Water Line Improvements Project; for the Division of Power and Water; to authorize a transfer and expenditure up to $103,355.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency.  ($103,355.00)
 
Body
WHEREAS, the original contract number EL011868 for $510,000.00 was authorized by Ordinance No. 0471-2011, passed April 25, 2011, was executed on June 30, 2011, and was approved by the City Attorney on July 7, 2011; and
WHEREAS, it is necessary to modify the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., for the Cooke Road 20" Water Line Improvements Project; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc.; for the Cooke Road 20" Water Line Improvements Project; in an emergency manner in order to procure construction administration / construction inspection services concurrent with the construction of the project; for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1.  That the Director of Public Utilities be and hereby is authorized to modify and increase the Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Power and Water.
SECTION 2.  That the said services shall be performed by DLZ Ohio, Inc. to the satisfaction of the Director of Public Utilities, as well as the Administrator and Engineering Managers of the Division of Power and Water.
SECTION 3.  That the City Auditor is hereby authorized to transfer $103,355.00 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690026-100000 (carryover) | Misc. Water Fac.  | 642900 | -$15,550.60
606 | 690441-100000 (carryover) | Alum Crk Pump. Sta. | 690441 | -$87,804.40
606 | 690236-100064 (carryover) | Cooke Rd. WL Imp's | 663664 | +$103,355.00
SECTION 4.  That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690026-100000 (carryover) | Misc. Water Fac.  | $0 | $15,551 | +$15,551
(establish authority for cancellation)
606 | 690026-100000 (carryover) | Misc. Water Fac.  | $15,551 | $0 | -$15,551
606 | 690441-100000 (carryover) | Alum Crk Pump. Sta. | $120,303 | $32,498 | -$87,805
606 | 690236-100064 (carryover) | Cooke Rd. WL Imp's | $1,506,400 | $1,609,756 | +$103,356
SECTION 5.  That the expenditure up to $103,355.00 is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Object Level One 06, Object Level Three 6686, Project No. 690236-100064 (carryover), OCA Code 663664.  
 
SECTION 6.  That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9.  That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 10.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.