Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), to renew an annual software license maintenance and support contract with B & L Associates for the BL/LIB Tape Library Management System and related software applications, in the amount of $14,185.00, with a coverage period of April 1, 2011 through March 31, 2012. The original contract (FP004153) was executed August 8, 2001. This contract renewal will allow the City of Columbus to continue receiving software license upgrades, support and related services for the BL/LIB Tape Library Management System.
The City of Columbus, Department of Technology (DoT) operates two (2) Unisys Mainframe Libra Systems that directly support mission critical applications. The Libra PR system supports the production Payroll system used by all city agencies and the Police Leads systems, which is used by the Police Department. The Unisys Libra DV system is used as a development system for the production applications running on the Libra PR system, as well as a fail over system. The Tape Library Management System is needed in order to meet City and State Record Retention polices, to avoid the interruption of services provided to city agencies, and to accomplish successful backups that are generated on different types of tape media. In addition, the system will ensure the continued operations of both Libra Systems, daily, weekly and monthly backups needed to be performed and maintained.
This ordinance also requests approval to continue services provided by B & L Associates Inc. in accordance with the sole source provisions of Section 329 of the Columbus City Code. As it has been determined that B & L Associates Inc. is the sole source supplier for software licenses, maintenance and support for the BL/LIB Software Product licensed to the City of Columbus; and the sole provider of the Tape Library Management System application that is specific to Unisys Mainframe Systems.
FISCAL IMPACT:
In 2009 and 2010, the Department of Technology expended $14,185.00 (for each year) with B & L Associates Inc. for software license, maintenance and support services for the BL/LIB Tape Library Management System and related software applications. The 2011 cost for the annual software license, maintenance and support contract is $14,185.00 bringing the aggregate contract total to $133,054.35. This expenditure is budgeted and available in the Department of Technology, Information Services Division, internal service fund.
CONTRACT COMPLIANCE:
Vendor Name: B & L Associates Inc. CC#/FID#: 04-2572428 Expiration Date: 04/08/2012
Title
To authorize the Director of the Department of Technology (DoT) to renew an annual software license, maintenance and support contract with B & L Associates Inc. for the BL/LIB Tape Library Management System; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $14,185.00 from the Department of Technology, Information Services Division, internal service fund. ($14,185.00)
Body
WHEREAS, the Department of Technology (DoT), has a need to renew an annual software license, maintenance and support services contract with B & L Associates Inc. for the BL/LIB Tape Library Management System software application; and
WHEREAS, the cost associated with the 2011 B & L Associates Inc. contract renewal agreement is $14,185.00, with a term period from April 1, 2011 through March 31, 2012; and
WHEREAS, this contract renewal is in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and
WHEREAS, it is necessary to renew an annual software license, maintenance and support contract for the BL/LIB Tape Library Management System and related applications, with B & L Associates Inc., to ensure uninterrupted services, for the preservation of the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to renew an annual software license, maintenance and support contract with B & L Associates Inc., for the BL/LIB Tape Library Management System and related applications in the amount of $14,185.00, with a coverage period of April 1, 2011 through March 31, 2012.
SECTION 2: That the expenditure of $14,185.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $14,185.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.