…Explanation
1. BACKGROUND
From time to time, the City of Columbus, Department of Public Service, Division of Design and Construction is in need of surveying services for in-house design projects throughout the City. The Department of Public Service employs personnel that are engaged in surveying activities that are supportive, capable, and able to assist in the preparation of design, right-of-way, and construction plans for City projects. Costs incurred for the salaries, overhead, overtime, materials and other direct costs for these services can be capitalized, and thus need a source of funding to pay for these activities. This ordinance authorizes the expenditure of $40,000.00 or so much thereof as may be necessary for this purpose.
2. FISCAL IMPACT
Funding for this expenditure is available and appropriated within Fund 7704, the Street and Highway Bond Fund.
Title
To authorize the establishment of an Auditor’s Certificate for surveying services for in-house design projects; and to authorize the expenditure of up to $40,000.00 from the Streets and Highways Bond Fund for the purpose of providing sufficient funding for surveying services for in-house design projects on Public Service projects.($40,000.00)
Body
WHEREAS, the Department of Public Service employs personnel that are engaged in surveying work and incurs various salary and material expenses in support of the Department of Public Service capital projects; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate resources for the Division of Design and Construction; and
WHEREAS, it is necessary to establish an Auditor’s Certificate for projects that require in-house surveying work; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to establish an Auditor's Certificate totaling $40,000.00 for the payment of surveying services for in-house design projects.
SECTION 2. That the expenditure of $40,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100058 (Roadway Improvements - Surveying), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.