Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Company, Inc., for the Southerly Wastewater Treatment Plant New Headworks, Contract S79, Headworks Decommissioning Project, Phase 4, for the Division of Sewerage and Drainage.
This construction contract is Phase-4 of the multiple phase projects with several construction contracts that provided a new Headworks facility at SWWTP. This Construction Contract S79 (Headworks Decommissioning), consists of demolition of the Interconnector Pump Station and associated Generator Building, decommissioning of the Grit Tanks and Raw Sewage Pump Building, upgrading the Screen Building for use as a Support Facilities Building, and providing updates to the Administration Building.
The Contract work is required to be substantially completed within 270 days from the date that a Notice To Proceed (NTP) is given by the City and final completion within 360 days from the date that a Notice To Proceed (NTP) is given by the City.
B. Procurement Information: The Division advertised for competitive bid proposals on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding bids on August 3, 2011, from the following companies. The ranking was as follows:
Kokosing Construction Co, Inc. | 31-1023518 | Exp 03/03/12| MAJ | Columbus, Ohio
Great Lakes Construction Co. | 34-0689355 | Exp 04/06/12 | MAJ | Hinckley, Ohio
Kenmore Construction Co, Inc. | 34-0802152 | Exp 08/13/13| MAJ | Akron, Ohio
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form evaluation process. After careful consideration, the recommendation was made that the Kokosing Construction Company, Inc. be awarded the contract as the lowest and best bidder.
The Engineer's construction cost estimate was $3,500,000.00
C. Contract Compliance No.: 31-1023518 | MAJ | Expires 03/03/2012)
D. Emergency Designation: Emergency designation is not requested at this time.
2. ECONOMIC and FISCAL IMPACT:
A. Economic Impact: Removal of unused facilities and equipment, provision of updates, and beneficial reuse of existing facilities will extend the useful life of existing structures, eliminate expense for new facilities, increase work efficiency and provide safe work environment for the plant personnel. No community outreach or environmental factors are considered for this project.
B. Fiscal Impact: This legislation authorizes the transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Company, Inc., in connection with the Southerly Wastewater Treatment Plant New HeadworksProject to authorize the transfer within and the expenditure of $3,628,250.00 from the Sanitary Sewer General Obligation Bond Fund for the Division of Sewerage and Drainage; and to amend the 2011 Capital Improvement Budget. ($3,628,250.00)
Body
WHEREAS, three competitive bids for construction of the Southerly Wastewater Treatment Plant New Headworks, Contract S79, Headworks Decommissioning Project, Phase 4, were received and opened August 3, 2011 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with Kokosing Construction Company, Inc., in order to provide for construction of Southerly Wastewater Treatment Plant New Headworks, Contract S79, Headworks Decommissioning Project, Phase 4; and
WHEREAS, it is necessary to authorize the transfer within of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing sufficient funding for the sanitary expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund; and
WHEREAS, the aggregate principal amount which the City will issue to finance this phase of the project is presently expected not to exceed $3,628,250.00; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage is requesting that this Council authorize the Director of Public Utilities to enter into a construction contract with the Kokosing Construction Company, Inc. for the Southerly Wastewater Treatment Plant New Headworks, Contract S79, Headworks Decommissioning Project, Phase 4 at the earliest practical date for the preservation of the public welfare, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities is hereby authorized to execute a construction contract with Kokosing Construction Company, Inc., 6235 Waterville Road, Columbus, Ohio 43081for the Southerly Wastewater Treatment Plant New Headworks, Contract S79, Headworks Decommissioning Project, Phase 4 for the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $3,628,250.00 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 664, Object Level Three 6624, as follows:
From:
Project No. | Project Name | OCA Code | Change
650243-100000 | JPWWTP Sludge Holding System | 664243 | - $36,802.56
650250-100000 | JPWWTP Biosolids Digester | 664250 | -$394,700.00
650252-100000 | JPWWTP New Headworks | 655183 | -$515,049.89
650350-100000 | WWTF's Renovations and Rehabilitations | 664350 | -$1,301,697.55
650369-100001 | SWWTP Pavement Repl. and Impr. | 650369 | -$1,380,000
To:
Project No. | Project Name | OCA Code | Change
650352-100004 | SWWTP New Headworks Decommissioning S79 | 643524 | $3,628,250.00
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $3,628,250.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | Proj. 650352-100004 | 643524 | Object Level Three 6624.
Section 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
650243-100000 | JPWWTP Sludge Holding System | $36,803 | $0 | (-$36,803)
650250-100000 | JPWWTP Biosolids Digester | $394,700 | $0 | (-$394,700)
650252-100000 | JPWWTP New Headworks | $515,050 | $0 | -$515,050
650350-100000 | WWTF's Renovations and Rehabilitations | $2,228,710 | $927,013 | (-$1,301,697)
650369-100001 | SWWTP Pavement Repl. and Impr. | $1,380,000 | $0 | (-$1,380,000)
650352-100004 | SWWTP New Headworks Decom. S79 | $000 | $3,628,250 | (+$3,628,250)
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this Ordinance shall take effect and be in force from and after the earliest period allow by law.