Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements with Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS; This contract modification is needed to continue with the original project schedule and the provisions for services between the City of Columbus and Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS for the purpose of enhancing and updating the city's current web environment and egov services. While performing tasks associated with the " E-Gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were unforeseen circumstances that directly impacted deliverables and milestones associated with the progress of the " E-Gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing. This legislative action does not request any additional funding authority.
This legislation requests approval to modify existing contracts (EL007265, EL007537 and EL007539), with the original vendors Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS, to extend the coverage periods from April 30, 2008 through April 30, 2009; originally legislated and approved through Ordinances #0683-2007, #0698-2007 and #1226-2007, passed by City Council on July 9, 2007, May 21, 2007 and July 23, 2007; to allow time to continue with enhancing and updating the city's current web environment and related egov services. This modification allows, but is not limited to: data migration, enterprise architecture, portal architecture services and usability services. This contract modification is a no cost modification that will extend the coverage periods, as mutually agreed by the City of Columbus and Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS.
EMERGENCY: Emergency designation is requested to continue with the original multi-phase " E-Gov " initiative project plan/schedule for egov services and to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.
FISCAL IMPACT: There is no fiscal impact associated with this legislation.
CONTRACT COMPLIANCE :
COMSYS, 751300240, Expiration Date: 03/06/2009
The Ohio State University (CETI), 316025986, Expiration Date: 03/28/2009
Delphia Consulting, Inc. LLC, 311661173, Expiration Date: 01/09/2009
Title
This legislation authorizes the Director of the Department of Technology to modify and extend existing contracts, with Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS; and to declare an emergency. ($0.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements, with Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS; and
WHEREAS, this contract modification is needed to continue the provisions for services between the City of Columbus and Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS for the purpose of enhancing and updating the city's current web environment and egov services; This modification allows, but is not limited to: data migration, enterprise architecture, portal architecture services and usability services; and to bring the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site; and
WHEREAS, this legislation requests approval to modify existing contracts (EL007265, EL007537 and EL007539), with the original vendors Delphia Consulting LLC, The Ohio State University (CETI) and COMSYS, to extend the coverage periods from April 30, 2008 through April 30, 2009; originally legislated and approved through Ordinances #0683-2007, #0698-2007 and #1226-2007, passed by City Council on July 9, 2007, May 21, 2007 and July 23, 2007; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend contracts with COMSYS, Delphia Consulting LLC and The Ohio State University (CETI), to continue with enhancing and updating the city's current web environment and egov services; and to avoid any interruption in the performance of services that are necessary; for the preservation of the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to modify and extend existing contracts in accordance with the terms and conditions established in the original master agreements, with COMSYS, Delphia Consulting LLC and The Ohio State University (CETI), to extend the coverage periods from April 30, 2008 through April 30, 2009, for the purpose of enhancing and updating the city's current web environment and egov services used for data migration, enterprise architecture services, portal architecture services and usability services.
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the expenditure associated with the passage of this ordinance is $0.00.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.