City of Columbus - File #: 1734-2004

• File #: 1734-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2004
• In control: Safety Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize and direct the Finance Director to issue a purchase order to Marion Body Works for the purchase of a hazardous materials response vehicle; to authorize the expenditure of $499,300.00 from the General Government Grant Fund; and to declare an emergency. ($499,300.00)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/4/2004	1	Safety Drafter	Sent for Approval
10/4/2004	1	Auditor Reviewer	Reviewed and Approved
10/4/2004	1	CITY AUDITOR	Reviewed and Approved
10/4/2004	1	Safety Drafter	Sent for Approval
10/4/2004	1	CITY ATTORNEY	Reviewed and Disapproved
10/4/2004	1	Safety Drafter	Sent for Approval
10/4/2004	1	CITY ATTORNEY	Reviewed and Approved
10/4/2004	1	Safety Drafter	Sent to Clerk's Office for Council
10/1/2004	1	ODI DIRECTOR	Reviewed and Approved
10/1/2004	1	Safety Drafter	Sent for Approval
10/1/2004	1	Finance Reviewer	Reviewed and Approved
10/1/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/29/2004	1	Safety Drafter	Sent for Approval
9/29/2004	1	EBOCO Reviewer	Reviewed and Approved
9/24/2004	1	Safety Reviewer	Reviewed and Approved
9/24/2004	1	SAFETY DIRECTOR	Reviewed and Approved
9/23/2004	1	Safety Drafter	Sent for Approval
9/23/2004	1	Safety Reviewer	Reviewed and Approved

Title

To authorize and direct the Finance Director to issue a purchase order to Marion Body Works for the purchase of a hazardous materials response vehicle; to authorize the expenditure of $499,300.00 from the General Government Grant Fund; and to declare an emergency. ($499,300.00)

Explanation

BACKGROUND:

Need:            The City of Columbus accepted a Sub-Recipient Grant Award from the Franklin County Emergency Management Agency under the State Homeland Security Grant Program, for the purchase of equipment for Public Safety, via Ordinance 1341-2004, passed 7/21/04.  This legislation is to authorize and direct the Finance Director to issue a purchase order to Marion Body Works for the purchase of a Hazardous Materials Response Vehicle, as detailed in the aforementioned grant.

Bid Information:      Competitive bids were solicited via Purchasing Office Solicitation SA001257, with five (5) vendors submitting bids.  Marion Body Works submitted, the best, lowest, responsible, responsive bid.

Contract Compliance:      391365073

Emergency Designation:            Emergency action is requested as funds are needed before bids and grant funding expires for this purchase.

FISCAL IMPACT:

Budgeted Amount:      There is no fiscal impact to the General Fund and there are no matching fund requirements for this grant.  Funds exist in the General Government Grant Fund for this purchase; the purchase of this vehicle has been approved via the aforementioned grant.

Body

WHEREAS, a need exists to purchase a hazardous materials Response Vehicle for the Division of Fire; and

WHEREAS, the City of Columbus accepted a Sub-Recipient Grant Award from the Franklin County Emergency Management Agency under the State Homeland Security Grant Program, for the purchase of equipment for Public Safety, via Ordinance 1341-2004, passed 7/21/04, to fund this purchase; and

WHEREAS, competitive bids were solicited via Purchasing Office Solicitation SA001257, with Marion Body Works submitting, the best, lowest, responsible, responsive bid; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said vehicle prior to the bid and grant expiration periods, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.      That the Finance Director be and is hereby authorized and directed to issue a purchase order to Marion Body Works for the purchase of a hazardous materials response vehicle for the Fire Division.

Section 2.      That the expenditure of  $499,300.00 or so much thereof as may be necessary is hereby authorized to be expended from the General Government Grant Fund 220, Communications Division 30-02, OCA Code 323002, Grant Number 323002, Object Level Three Code 6645.

Section 3.      That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.