Explanation
BACKGROUND: This legislation authorizes the City Auditor to transfer funds within the Division of Fire's General Fund Budget, from the Transfer line item to Material and Supplies, to properly align current appropriation with projected expenditures for the remainder of 2014. Personnel and Supplies funds for a Fire recruit class were budgeted in the Division of Fire's Transfer line item. This ordinance is to transfer the funds for Materials and Supplies in order to purchase training materials and uniform items.
This legislation also authorizes the Finance and Management Director to issue a purchase order for turnout gear for the Division of Fire from the existing Universal Term Contract established by the Purchasing Office with Morning Pride Manufacturing, LLC. This purchase includes replacement sets of gear for current Fire Division personnel. Turnout gear is used by Firefighters as protective outerwear in fire situations. Turnout gear must be periodically replaced as it loses effectiveness over time.
Bid Information: A Universal Term Contract exists for these purchases ~ FL004632
Contract Compliance: 311608763
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase said fire gear for firefighters who are in need of replacement gear.
FISCAL IMPACT: This ordinance authorizes the transfer of $280,960.00 within the Fire Division's 2014 General Fund operating budget. The Division of Fire budgeted $21,000.00 for training materials and $259,960.00 for uniforms, turnout gear, boots, gloves, and helmets for firefighter recruits in 2014.
This ordinance also authorizes an expenditure of $420,000.00 from the Fire Division's 2014 General Fund operating budget for the purchase of turnout gear for Fire recruits and current sworn personnel; The Division of Fire budgeted $600,000.00 for turnout gear, boots, gloves, and helmets for existing sworn personnel. Approximately $400,000.00 were expended in 2013 for Fire turnout gear, $355,000.00 in 2012, $530,000.00 in 2011, $489,505.00 in 2010 and $275,418.00 in 2009.
Title
To authorize and direct the City Auditor to transfer $280,960.00 within the Division of Fire's General Fund Budget, from the Transfer line item to Materials and Supplies, for the purchase of recruit training materials and recruit uniforms and gear; to authorize and direct the Finance and Management Director to issue a purchase order for the Division of Fire for turnout gear from an existing Universal Term Contract with Morning Pride Manufacturing, Inc., to authorize the expenditure of $420,000.00 from the General Fund; and to declare an emergency. ($420,000.00)
Body
WHEREAS , it is necessary to transfer funds within the Division of Fire's General Fund Budget, from Transfers to Material and Supplies, to properly align appropriation with projected expenditures; and
WHEREAS, training materials, uniforms and turnout gear are necessary items for the incoming firefighter recruits, and
WHEREAS, a Universal Term Contract established by the Purchasing Office exists for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to transfer funds and purchase training materials, uniforms, and turnout gear for use by firefighters for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $280,960.00 between Object Levels within the Division of Fire's 2014 General Fund (Fund 10) budget as follows:
From: Dept/Div 30-04|Fund 010|OCA Code 903005|Object Level One 10|Object Level Three 5501 ~ $280,960.00
To: Dept/Div 30-04|Fund 010|OCA Code 301531|Object Level One 02|Object Level Three 2213 ~ $21,000.00
To: Dept/Div 30-04|Fund 010|OCA Code 301531|Object Level One 02|Object Level Three 2221 ~ $139,960.00
To: Dept/Div 30-04|Fund 010|OCA Code 301531|Object Level One 02|Object Level Three 2222 ~ $120,000.00
SECTION 2. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of turnout gear for the Division of Fire in accordance with the existing Universal Term Contract established with Morning Pride Manufacturing LLC by the Purchasing Office for such purpose.
SECTION 3. That the expenditure of $420,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 010, Division of Fire No. 30-04, Object Level One 02, Object Level Three Code 2222, OCA Code 301531.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.